EHR Research Analyst

Req No: 2023-16133
Category: Information Technology
Type: Full-Time Contract
Salary: $80,000 -$85,000 annually DOE
Close Date:

Overview
This position is open until filled with an initial application review to take place after September 18, 2023.

The starting salary range for this position is $80,000-85,000/year depending upon qualifications and is non-negotiable.

This position is in-office hybrid with a primary on-site work location of ICCRN's offices in either San Diego, CA or El Centro, CA.
OVERVIEW

The Imperial County Clinical Research Network (ICCRN) was established to build the infrastructure (personnel and systems [policies and procedures]) for clinical research within the rural, border community of Imperial County, CA. Through ICCRN, SDSU scientists, the SDSU IV RISE (Research, Innovation, Student Engagement) Center, and two healthcare systems (including Innercare, a federally qualified health center) have partnered to develop a research agenda and associated infrastructure to support research across different diseases and health conditions to address health disparities. Leveraging the existing relationships between these organizations, this National Institute on Minority Health and Health Disparities (NIMHD)-funded initiative will serve a hard-to-reach population along the US-Mexico border, with implications to other rural and border communities worldwide. Among other activities, the ICCRN will collaborate with our healthcare partners to develop integrated Electronic Health Record (EHR) datasets to inform research relevant to the health and well-being of Imperial County residents. Further, ICCRN will collaborate with three other NIMHD-funded Clinical Research Network sites and a Coordinating Center to identify Common Data Elements (CDEs) of interest to the Network and to establish a data warehouse, integrating the data from all Network site healthcare partners to address broader research questions. The ultimate goal of this effort is to identify relevant, feasible, sustainable, and potentially translatable approaches for promoting health and well-being in rural, border communities in the U.S.

PURPOSE OF THE POSITION

As a core member of ICCRN's team, the EHR Research Analyst will work closely with the ICCRN research team and IT staff members from the two healthcare systems to perform a variety of EHR-related data tasks including but not limited to managing data request from researchers, extracting EHR data, integrating EHR data between two healthcare systems, creating/maintaining data dictionaries, and establishing protocols such as the EHR data extraction protocol and data repository protocol. The incumbent will also be expected to assist with EHR data management activities such as data cleaning and coordinating data activities and meetings with ICCRN research team members, Project Co-Leaders, and IT staff members from two healthcare systems.

The incumbent will work under the general supervision of Dr. Shih-Fan (Sam) Lin at SDSU. This individual will work closely with the Health IT Teams at the two healthcare partners and develop a full working knowledge of each healthcare partner's EHR system in order to lead ICCRN EHR data efforts. This collaboration will be critical to informing the development of ICCRN's EHR-data related protocols and systems to support this new initiative. The incumbent is expected to sign an agreement form with both healthcare partners to maintain strict confidentiality of patient records.

A key aspect of this critical role is effective communication across teams to inform precise EHR data extraction and integration. Excellent data management skills and professional writing skills are a must.

The ideal candidate will possess strong ethical principles, expertise in SQL, a positive attitude, and an active, energetic mind and will demonstrate integrity, flexibility, and a passion to advance health equity.

This is a 40-hour per week in-office hybrid position. On-site work will primarily be based at either ICCRN's El Centro office or San Diego office, with occasional travel between these sites required. The incumbent will be expected to attend some trainings and other meetings at the two healthcare system sites in Imperial County as needed. (All between site travel is reimbursed.)

We value hard work and commitment and offer a competitive benefit package that includes:

• Comprehensive medical, dental, and vision plans
• Life and disability insurance plans
• Employer contributed 403b retirement plan
• Generous vacation and sick leave accruals
• 14 paid holidays and 1 annual personal holiday
• Hybrid in-office/telework arrangements
• Employee Assistance Program (EAP)
• Access to campus amenities, including Love Library, Aztec Lanes bowling alley, SDSU transit center, and a variety of coffee shops and eateries.
• Discounted Aztec Recreation Center gym membership and SDSU events
• Wellness workshops

Responsibilities
The EHR Research Analyst is responsible for but not limited to:

EHR Analytic Activities 90%

• Develop and maintain a broad understanding of the two partnering healthcare organizations EHR systems (which are primarily NextGen and Cerner EHR)
• Work closely with partner healthcare system IT Teams to learn and understand current data extraction processes and reporting fields
• Receive training from healthcare system IT staff in both healthcare systems to navigate the EHR systems, identify patients, and extract EHR data
• Maintain a master list of commonly used EHR variables with respective EHR field names in both healthcare systems
• Create and maintain a data dictionary for each health systems EHR variables relevant for ICCRN
• Create and maintain a data dictionary for Common Data Elements across healthcare systems
• Collaborate to author and maintain essential protocols and forms for the following EHR-data related operations: patient identification, EHR data extraction, EHR data integration, management and use of the ICCRN data repository, and EHR field modification
• Contribute to and provide feedback on other protocols and project-related documents as appropriate

• Manage and review EHR data requests received from researchers
• Work with researchers to identify EHR variables needed to address research questions of interest
• Maintain effective communication with researchers to ensure understanding of inclusion and exclusion criteria for patient identification from EHR records
• Run aggregated statistics about the patient pool based on inclusion and exclusion criteria
• Extract EHR data requested by researchers
• Collaborate with researchers to develop project-specific data integration plans across healthcare systems
• Collaborate with IT Teams to develop systems for secure transfer of EHR data to ICCRNs secured servers
• Collaborate to train research staff on procedures for manual extraction of project data as required
• De-identify extracted data prior to sending the data to researchers, per data use agreements
• Ensure safe and proper transmission of identifiable/de-identified EHR datasets to researchers
• Maintain regular communication with IT Teams from both healthcare systems and ICCRN to ensure best practice for EHR data extraction and protocol writing
• Perform data quality control checks for EHR fields selected for common data elements and research evaluation
• Perform data cleaning on extracted data
• Integrate common data elements extracted from two EHR systems to meet project needs
• Integrate ICCRNs common data elements in the standard coding format required by the Network Coordinating Center for the Network data warehouse
• Submit integrated common data elements to ICCRNs local data repository and the Network data warehouse
• Manage data files in the ICCRN local data repository
• Coordinate with the healthcare systems IT programmers for the development of new EHR fields and quality control monitoring of these fields to address research needs
• Maintain routine communication with applicable ICCRN and healthcare system team members to ensure coordination and implementation of assigned activities are on target and within established deadlines
• Coordinate meetings and activities related to EHR data (e.g., protocol writing, data extraction, data integration)

OTHER DUTIES AND RESPONSIBILITIES AS ASSIGNED 10%

• Attend ICCRN meetings and trainings as needed
• Participate in ICCRN evaluation activities as required
• Contribute to ICCRNs annual progress report
• Prepare presentations for various meetings and events

Qualifications
MINIMUM KNOWLEDGE & ABILITIES REQUIRED

• Strong SQL and SQL Server Management Studio skills and knowledge
• Experience with NextGen and/or Cerner EHR System
• Strong mathematical/analytic skills, including the ability to understand, manipulate, and manage data
• Proficiency in using standard office software programs, including MS Word, MS Excel, MS Powerpoint, and Google Suite to draft and compose protocols, standard reports, spreadsheets, presentations,
• Ability to effectively use Excel and other computer programs to input/organize data
• Ability to understand and maintain strict confidentiality of patient records, including knowledge of HIPAA regulations
• Excellent verbal and written communication skills (using grammatically correct written English and accurate typing), including ability to adapt messages for both technical and non-technical audiences
• Ability to display motivation and strong interpersonal skills
• Ability to apply independent judgment, discretion, and reasoning to address a wide range of problems and develop solutions, and to identify and refer more complex problems to appropriate staff
• Ability to plan and prioritize work activities
• Competence in understanding, interpreting, and communicating procedures, policies, information, ideas and instructions
• Ability to display flexibility and handle multiple work priorities
• Ability to demonstrate strong organizational and time-management skills, demonstrate detail orientation, possess and demonstrate good judgment and common sense
• Ability to display motivation and initiative
• Ability to quickly transition and reassess priorities as needed to meet deadlines
• Ability to understand and follow posted work rules and procedures
• Ability to obtain dependable transportation
• Ability to demonstrate a high level of cross-cultural sensitivity

MINIMUM EXPERIENCE

• Bachelor's degree in computer science, information systems, educational technology, communications, or related field or similar certified coursework in applicable field of study.
• Two-years of progressively responsible work experience.

Preferred Qualifications and Special Skills

• Experience extracting data from an Electronic Health Record (EHR) System
• Experience in MS Visual Studio and Object Oriented programming
• Experience with Oracle Server and/or Crystal Reports
• Experience with relational database design and data warehouse concepts
• Experience with HIPAA privacy rule and de-identification of protected health information
• Experience with secure data transfer
• Experience developing data dictionaries and coding data
• Experience developing policy, procedures, and/or standard of operating procedures
• Understanding of medical terminology
• Bachelors degree in biostatistics, epidemiology, public health, healthcare informatics, computer science, or a related field
• Graduate level coursework in healthcare informatics, computer science, epidemiology, biostatistics, and/or applied data analysis.

ADDITIONAL APPLICANT INFORMATION:

• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation.
• Candidate must reside in California or live in a commutable distance from SDSU at time of hire.
• San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

To apply, visit https://careers-sdsurf.icims.com/jobs/16133/ehr-research-analyst/job?in_iframe=1









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