Req No: 2023-16133 Category: Information Technology Type: Full-Time Contract Salary: $80,000 -$85,000 annually DOE Close Date:
Overview This position is open until filled with an initial application review to take place after September 18, 2023.
The starting salary range for this position is $80,000-85,000/year depending upon qualifications and is non-negotiable.
This position is in-office hybrid with a primary on-site work location of ICCRN's offices in either San Diego, CA or El Centro, CA. OVERVIEW
The Imperial County Clinical Research Network (ICCRN) was established to build the infrastructure (personnel and systems [policies and procedures]) for clinical research within the rural, border community of Imperial County, CA. Through ICCRN, SDSU scientists, the SDSU IV RISE (Research, Innovation, Student Engagement) Center, and two healthcare systems (including Innercare, a federally qualified health center) have partnered to develop a research agenda and associated infrastructure to support research across different diseases and health conditions to address health disparities. Leveraging the existing relationships between these organizations, this National Institute on Minority Health and Health Disparities (NIMHD)-funded initiative will serve a hard-to-reach population along the US-Mexico border, with implications to other rural and border communities worldwide. Among other activities, the ICCRN will collaborate with our healthcare partners to develop integrated Electronic Health Record (EHR) datasets to inform research relevant to the health and well-being of Imperial County residents. Further, ICCRN will collaborate with three other NIMHD-funded Clinical Research Network sites and a Coordinating Center to identify Common Data Elements (CDEs) of interest to the Network and to establish a data warehouse, integrating the data from all Network site healthcare partners to address broader research questions. The ultimate goal of this effort is to identify relevant, feasible, sustainable, and potentially translatable approaches for promoting health and well-being in rural, border communities in the U.S.
PURPOSE OF THE POSITION
As a core member of ICCRN's team, the EHR Research Analyst will work closely with the ICCRN research team and IT staff members from the two healthcare systems to perform a variety of EHR-related data tasks including but not limited to managing data request from researchers, extracting EHR data, integrating EHR data between two healthcare systems, creating/maintaining data dictionaries, and establishing protocols such as the EHR data extraction protocol and data repository protocol. The incumbent will also be expected to assist with EHR data management activities such as data cleaning and coordinating data activities and meetings with ICCRN research team members, Project Co-Leaders, and IT staff members from two healthcare systems.
The incumbent will work under the general supervision of Dr. Shih-Fan (Sam) Lin at SDSU. This individual will work closely with the Health IT Teams at the two healthcare partners and develop a full working knowledge of each healthcare partner's EHR system in order to lead ICCRN EHR data efforts. This collaboration will be critical to informing the development of ICCRN's EHR-data related protocols and systems to support this new initiative. The incumbent is expected to sign an agreement form with both healthcare partners to maintain strict confidentiality of patient records.
A key aspect of this critical role is effective communication across teams to inform precise EHR data extraction and integration. Excellent data management skills and professional writing skills are a must.
The ideal candidate will possess strong ethical principles, expertise in SQL, a positive attitude, and an active, energetic mind and will demonstrate integrity, flexibility, and a passion to advance health equity.
This is a 40-hour per week in-office hybrid position. On-site work will primarily be based at either ICCRN's El Centro office or San Diego office, with occasional travel between these sites required. The incumbent will be expected to attend some trainings and other meetings at the two healthcare system sites in Imperial County as needed. (All between site travel is reimbursed.)
Access to campus amenities, including Love Library, Aztec Lanes bowling alley, SDSU transit center, and a variety of coffee shops and eateries.
Discounted Aztec Recreation Center gym membership and SDSU events
Responsibilities The EHR Research Analyst is responsible for but not limited to:
EHR Analytic Activities 90%
Develop and maintain a broad understanding of the two partnering healthcare organizations EHR systems (which are primarily NextGen and Cerner EHR)
Work closely with partner healthcare system IT Teams to learn and understand current data extraction processes and reporting fields
Receive training from healthcare system IT staff in both healthcare systems to navigate the EHR systems, identify patients, and extract EHR data
Maintain a master list of commonly used EHR variables with respective EHR field names in both healthcare systems
Create and maintain a data dictionary for each health systems EHR variables relevant for ICCRN
Create and maintain a data dictionary for Common Data Elements across healthcare systems
Collaborate to author and maintain essential protocols and forms for the following EHR-data related operations: patient identification, EHR data extraction, EHR data integration, management and use of the ICCRN data repository, and EHR field modification
Contribute to and provide feedback on other protocols and project-related documents as appropriate
Manage and review EHR data requests received from researchers
Work with researchers to identify EHR variables needed to address research questions of interest
Maintain effective communication with researchers to ensure understanding of inclusion and exclusion criteria for patient identification from EHR records
Run aggregated statistics about the patient pool based on inclusion and exclusion criteria
Extract EHR data requested by researchers
Collaborate with researchers to develop project-specific data integration plans across healthcare systems
Collaborate with IT Teams to develop systems for secure transfer of EHR data to ICCRNs secured servers
Collaborate to train research staff on procedures for manual extraction of project data as required
De-identify extracted data prior to sending the data to researchers, per data use agreements
Ensure safe and proper transmission of identifiable/de-identified EHR datasets to researchers
Maintain regular communication with IT Teams from both healthcare systems and ICCRN to ensure best practice for EHR data extraction and protocol writing
Perform data quality control checks for EHR fields selected for common data elements and research evaluation
Perform data cleaning on extracted data
Integrate common data elements extracted from two EHR systems to meet project needs
Integrate ICCRNs common data elements in the standard coding format required by the Network Coordinating Center for the Network data warehouse
Submit integrated common data elements to ICCRNs local data repository and the Network data warehouse
Manage data files in the ICCRN local data repository
Coordinate with the healthcare systems IT programmers for the development of new EHR fields and quality control monitoring of these fields to address research needs
Maintain routine communication with applicable ICCRN and healthcare system team members to ensure coordination and implementation of assigned activities are on target and within established deadlines
Coordinate meetings and activities related to EHR data (e.g., protocol writing, data extraction, data integration)
OTHER DUTIES AND RESPONSIBILITIES AS ASSIGNED 10%
Attend ICCRN meetings and trainings as needed
Participate in ICCRN evaluation activities as required
Contribute to ICCRNs annual progress report
Prepare presentations for various meetings and events
Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.