Executive Assistant to the Chief Executive Officer
Location: Vail, Colorado
Internal Number: 4968231004
To us, it's about living life to the fullest while serving our patients, teammates, neighbors and friends. We are dedicated and passionate in everything we do, seeking challenge and appreciating the routes that got us here. Whether our path is clinical or not, we all came to find balance and meaning in our lives within the work we are passionate about and the adventures we live.Vail Health has become the world's most advanced mountain healthcare system. Our updated 520,000-square-foot hospital opened in December 2020. This state-of-the-art facility provides exceptional care to all of our patients, with the most beautiful views in the area, located centrally in Vail. Some roles may be based outside of our Colorado office (as stated in the Job Title). Roles based outside of our primary office can sit in any of the following states: AZ, CO, CT, DC, FL, GA, ID, IL, KS, MA, MD, MI, MN, NC, NJ, OH, OR, PA, SC, TN, TX, UT, VA, WA, and WI. Please only apply if you are able to live and work primarily in one of the states listed above. State locations and specifics are subject to change as our hiring requirements shift.About the opportunity:Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President and CEO.The Executive Assistant must be a critical thinker who is agile within a fast-paced environment which is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, technical and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. What you will do:Provide confidential administrative support to the President/CEO and Board members.Plans, coordinates, and ensures the CEO's schedule is followed and respected including arranging complex and detailed meeting plans, itineraries, and agendasProvides a bridge for smooth communication between the CEO and internal departments, maintaining credibility, trust, and support with senior management and staff.Completes expense reports timely with accuracy and efficiencyComposes and prepares correspondence that is sometimes confidential to internal and external stakeholdersRecords minutes for Board meetings, Leadership meetings and other meetings as assigned.Coordinate Board education and other documentation for Board members pursuant to JCAHO standards and Medical Center policies.Coordinates and plans off-site meetings for the Board and Senior management.Successfully completes critical aspects of deliverables, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.Prioritizes conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Handles the CEO's phone calls and messages promptly and courteously. Provides routine information to callers in accordance with the company's policy and procedures.Role models the principals of a Just Culture.Perform other duties as assigned. Must be HIPAA compliant.This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job. What you will need: Experience:Five years of experience as an Executive Assistant or similar role preferred.License(s):N/ACertification(s):N/AComputer / Typing:Strong proficiency with Microsoft Office Suite including: Outlook, Powerpoint, Word, Excel and Teams. Preferred experience with on-line platforms as well as Adobe Pro. Must type minimum of 70 wpm.Must have working knowledge of the English language, including reading, writing, and speaking English. Education:N/APay is based upon relevant education and experience. Pay Range:$71,491—$107,227 USD Benefits at Vail Health (Full and Part Time) Include:Competitive Wages & Family Benefits: Competitive wagesParental leave (4 weeks paid)Housing programsChildcare reimbursement Comprehensive Health Benefits: MedicalDental VisionEducational Programs: Tuition Assistance Existing Student Loan RepaymentSpecialty Certification ReimbursementAnnual Supplemental Educational FundsPaid Time Off: Up to five weeks in your first year of employment and continues to grow each year.Retirement & Supplemental Insurance: 403(b) Retirement plan with immediate matching Life insuranceShort and long-term disabilityRecreation Benefits, Wellness & More: Up to $1,000 annual wellbeing reimbursementRecreation discountsPet insurancePRN (POOL) benefits include: Wellbeing reimbursement funds and 403(b) contribution eligibility
Vail Health, formerly Vail Valley Medical Center, is a nonprofit community health care system serving patients and guests from around the world. Locally operated and governed by a volunteer board of directors, Vail Health includes a 56-bed hospital, accredited by the Joint Commission. Our 24/7 emergency department in Vail is a Level III Trauma Center with a nearby helipad for necessary medical transports. Vail Health provides a wide array of services and access points including Beaver Creek Medical Center, urgent care clinics in Avon and Gypsum, our Edwards medical campus, Eagle Healthcare Center and a multispecialty clinic in Frisco. Howard Head Sports Medicine offers physical therapy services at 10 locations and works closely with our internationally renowned orthopaedic partners at The Steadman Clinic and Vail-Summit Orthopaedics. In addition, Vail Health's Shaw Cancer Center and Sonnenalp Breast Center are the region’s only fully accredited cancer treatment center and comprehensive breast center. The Vail Clinic, which was founded in 1965, officially became “Vail Valley Medical Center” in 1980, its first year as a full-service hospital. At that time, we had one primary locatio...n and 25 physicians. Today, Vail Health has locations in nine towns, nearly 1,000 employees, 260 physician partners and 85 volunteers. Vail Health is an equal-opportunity employer. The hospital is handicap accessible and adheres to the Americans with Disabilities Act. Smoking is prohibited in our facilities. This includes e-cigarettes.