University of California Irvine

Senior Administrative Analyst


Updated: Sep 11, 2023
Location: Irvine-Campus
Job Type:
Department: Biomedical Engineering

Job Opening ID: 58980

Reports To: Director of the Edwards Lifesciences Foundation Cardiovascular Innovation and Research Center (CIRC)

Working Title: Senior Administrative Analyst

Department: Biomedical Engineering

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007377

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5

Position Summary:

The UCI Edwards Lifesciences Foundation Cardiovascular Innovation and Research Center (CIRC) is an academic-based research and training center housed within the Henry Samueli School of Engineering at the University of California, Irvine. We aim to accelerate advances in cardiovascular health and health equity.

Uses skills as a seasoned and experienced administrative operation professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher-level administrative operation professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Under the General Supervision of the Director of the Edwards Lifesciences Foundation Cardiovascular Innovation and Research Center (CIRC), the Senior Administrative Analyst position is directly responsible for all day-to-day administrative operations of the CIRC's educational, programmatic, academic, and research missions. The position coordinates and implements all CIRC functions and carries out strategic programmatic initiatives and other special projects. The Senior Administrative Analyst serves as the main point of contact for the CIRC and serves as liaison with other departments, the School of Engineering Dean's Office, Department of Biomedical Engineering, Beckman Laser Institute, Institute for Clinical and Translational Science, Office of Research, faculty, staff, and students, as well as other on and off campus offices and organizations. The overall administrative responsibilities of the position include: managing all administrative operations for CIRC; strategic planning in conjunction CIRC Leadership; budget management; extramural and industrial relations; financial management of all CIRC funds and CIRC faculty funds used for the Center; administration and financial management of training grants; space and facilities management for approximately 13,300 assigned square footage; Information Technology; marketing and social media as well as policies related to administrative activities.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$73,900.00 - $88,849.92 (Annual Salary) Expected Pay Range within the Full Salary Range $73,900.00 - $133,700.00 (Annual Salary)

Required:

Bachelor's degree in related area and / or equivalent experience / training.

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Interpersonal skills including verbal and written communication, active listening, critical thinking. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Solid knowledge of common University-specific computer application programs, including Microsoft Applications. Ability to use organizational skills to multi-task in a frequently changing environment. Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Effective critical thinking skills, and attention to detail are required for the position. Strong analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, make and implement recommendations with measurable goals. Use sound judgement and innovative decision-making concerning the planning, development, and implementation of new policies, procedures, and situational solutions. Ability to identify, understand, analyze and interpret complex written materials, situations and concepts and to effectively communicate results of analysis and recommend or implement an effective course of action. Experience administering research funding from agencies such as the NIH, NSF, JDRF, and other federal agencies. Advanced flexibility in adjusting priorities and assignments as needed to meet the goals and objectives of the CIRC. Advanced use of initiative for implementing solutions and procedures, anticipating problems and taking necessary action. Skill in maintaining calendars and organizing conferences and events planning. Skilled and resourceful at fact-checking through internet and literature searches.

Preferred:

Familiarity with working in a teaching/research environment Familiarity with University policies and procedures. Website/social media development/update experience.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://apptrkr.com/get_redirect.php?id=4583498&targetURL=

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.


To apply, visit https://careersucirvine.ttcportals.com/jobs/13337706-senior-administrative-analyst





Copyright 2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-ff6169d56543e9449391010451b4af17

Return to Search Results