The Dean's Office provides the administrative and operational leadership for the UC Davis School of Medicine. The Special Projects Analyst provides experienced, generalist staffing support to the UC Davis School of Medicine Dean's Office to ensure the smooth and efficient functioning of Dean's and Executive level committees, initiatives, programs, and projects, in a variety of areas, including but not limited to operations, finance and budget planning, strategic planning, resource management, facilities, and capital planning. The incumbent may be assigned projects with few parameters and must work independently to research, develop, plan, and/or execute on assignments, with guidance from the Dean's Office team.
This position reports to the Executive Assistant Dean for Administration and Finance (EAD) and will independently coordinate all activities related to projects assigned by Dean's Office Leadership (including EAD, Senior Assistant Dean for Strategic Initiatives, Chief of Staff, and Project Team Manager).
Apply By September 29, 2023, 11:59pm; Interviews and recruiting process may occur at any time.
Bachelor's degree or equivalent experience preferred. Experience with administrative structure, traditions, hierarchy, decision-making and expectations at the Dean or Executive level.
Demonstrated experience maintaining a high degree of discretion, diplomacy, integrity, sound judgment, and sensitivity to confidentiality and privacy involving faculty, students, appeal actions or other controversial matters.
Experience creating new approaches and/or modifying existing approaches to address the needs of the project or situation.
Demonstrated excellent administrative, organizational, and analytical skills.
Strong computer skills with demonstrated proficiency using word processing, e-mail, computer scheduling skills, desktop publishing, graphics, slide preparation, and database software. I.e., Word, Outlook, Teams, SharePoint, Publisher, PowerPoint, Access, Adobe Acrobat, DocuSign, Project, Tableau, PowerBI, Visio, etc.
Familiarity with UC systemwide, UC Davis campus wide and School of Medicine or UC Davis Health administrative organization, policies, and procedures.
The UC Davis School of Medicine Dean's Office is responsible for the overall administration of activities relevant to the School of Medicine. The school consists of 25 departments and 15 centers. The Dean, her leadership team, and her office provide oversight, support, and guidance to the departments and maintain a collaborative connection between UC Davis Campus and UC Davis Medical Center to support the mission areas of education, research, clinical care, and community.
Salary or Pay Range: $2,494.25 - $4,471.26
Salary Frequency: Biweekly
Salary Grade: 21
Payroll Title: PROJECT POLICY ANL 3
Number of Positions: 1
Appointment Type: Career
Percentage of Time: 100%
Shift Hours: 08 Hours
Location: This position may be available for hybrid work arrangements
Union Representation: No
Benefits Eligible: Yes
Hybrid/Remote/On-Site: This position may be available for hybrid work arrangements.
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive Maternity and Paternity Leave Benefits
14 paid Holidays annually
Paid time off
Annual Tuition Discounts and Learning & Development Courses for eligible positions
Paid time off for Professional Development Training
Access to free professional development courses and learning opportunities for personal and professional growth
Wellness and on-site Employee Assistance Program including access to free mental health services.
Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage.
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Learn more about our benefits and eligibility rules around our benefits here
Physical Demands and Work Environment
Sitting - Constantly
Up to 10 Pounds (Sedentary) - Occasionally
This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.