Executive Coordinator - Office of the Senior Vice President and Chief Operating Officer - Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Executive Coordinator - Office of the Senior Vice President and Chief Operating Officer - Georgetown University

Job Overview

The Executive Coordinator provides key administrative functions and logistical support to the Senior Vice President and Chief Operating Officer (SVP/COO) and supports the Chief of Staff (CoS) in the management and execution of strategic priorities. A cross-functional and self-directed team player, they take initiative, anticipate needs, ensure consistent high quality products and materials, and adapt to different situations. As well, they act as a trusted advisor to the COO and CoS in office initiatives and maintain the highest level of confidentiality with sensitive university matters.

They are responsible for the day to day operations of the COO as they relate to scheduling, planning, meeting facilitation, and team task prioritization, interfacing with many internal and external colleagues; sharing the responsibility of response coordination with the Director of Digital Solutions and CoS; and supporting regular annual meetings and events, and special projects as assigned.

Work Interactions

Reporting to the Director of Digital Solutions, the Executive Coordinator interfaces directly with the COO and their direct reports. They manage the complex needs of the SVP/COO; develop and maintain a firm grasp of the SVP/COO's organization and of the University more broadly; and maintain a strong working relationship with offices throughout the University.

In a highly visible position, they interact on a regular basis with both internal and external constituencies, including faculty, staff, students, alumni, University officials, local, national and international government officials and VIP dignitaries. As such, the professionalism with which they perform their duties impacts the impression that faculty, staff, students and visitors have of the SVP/COO's organization.

The Administrative Officer, a trusted member of an essential team, interacts closely with all direct reports of the SVP/COO, as well as with all levels of University leadership, counterparts in other offices, Board members and their representatives, and external colleagues.

Requirements and Qualifications

• Bachelor's degree
• 3 to 5 years of progressively complex administrative and customer service experience supporting senior leadership or C-level executive(s)
• Excellent written and oral communication skills, including grammar, spelling and composition are necessary
• Exceptionally strong organizational skills and analytical abilities, and proven interpersonal skills and experience in providing complex administrative support in a high profile environment with courtesy, professionalism, diplomacy, efficiency and confidentiality
• Ability to effectively manage and prioritize multiple tasks, understand stakeholder needs, and work under pressure - preference for experience with project management
• Proficiency with standard office equipment such as printers, copiers, faxes, and scanners; as well as excellent skills with standard office productivity software, including Gmail, Google Calendaring and other applications, Microsoft Office Suite (MSWord, Excel, Outlook and PowerPoint), including the use of advanced formatting of Word, and the ability to set up and use Excel spreadsheets
• Flexibility, creativity, with strong organizational skills and ability to work with a variety of personalities and constituencies to meet the demands of the job
• A proactive self-starter who takes direction and feedback from supervisors
• Ability to proactively communicate, engage and learn about evolving technologies to enhance the productivity of the SVP/COO and their team

Work Mode: Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Administrative-Officer---Office-of-the-Senior-Vice-President-and-Chief-Operating-Officer---Georgetown-University_JR16589







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