Overview

The HR Manager partners with school leadership, administration and faculty to shape policies, practices and culture of the La Scuola community, forming a community where all members thrive.  The HR Manager will play an important role in achieving strategic goals in hiring, onboarding, employee retention and support, and implementing and maintaining Human Resources systems. This individual is a team player and can also be successful working independently and is able to start projects and see them through completion.  

The HR Manager will ensure the smooth functioning of the administrative team by ensuring consistent communication and compliance across all areas. The individual will recommend and help implement internal policies and procedures, and will work to ensure the mission and vision of La Scuola International School are reflected in all areas of campus culture and administration. 

Reports to:  Chief Operating Officer (COO)

The People: New Hire Recruitment, Hiring and Onboarding

• Works with COO to ensure a successful annual hiring cycle from new hire recruitment, outreach, candidate evaluation, and interviews and reference checks.
• Work with the hiring team to coordinate scheduling of interviews, send calendar invites, prepare and administer interview guides, virtual interview setup, etc
• Prospect and source candidates, including targeted outreach and pipeline management
• Develop, edit, update job descriptions for all employees in collaboration with COO.
• Manage the successful and often complex onboarding of a diverse and culturally proficient faculty and staff, including the special function of serving as a significant resource to the Human Resources staff of the school. 
• Work with outside agencies to facilitate visa sponsorships and all required steps (primarily J-1 teaching visas); tracking documentation, etc. 
• Develops and implements New Hire orientation and ongoing training in collaboration with PLT, COO and Leadership Team. Includes preparing and sharing materials, hosting and / or facilitating frequent meetings and developing a process to ensure new staff are supported throughout the year through appropriate Professional Development opportunities.
• Facilitates on-boarding and off-boarding of employees. 
• Responsible for coordination of all required documentation including background checks, I-9s, employment verifications, mandated training, immunizations, benefits enrollment, and employee updates. Regularly auditing employee information and systems to ensure compliance.
• Assists with ensuring all new hires are on-boarded for all internal platforms and have access for their first days of work and in compliance with licensing and school requirements.
• Liaison with insurance broker to facilitate questions on benefits from employees.
• Performs other duties and projects as assigned.

Community and Culture 

• Owns front line employee support, connecting with employees and referring complex or sensitive matters to appropriate staff.
• Consult with administrators and employees to resolve personnel issues and strengthen retention.
• Help implement culture and practices that results in increased employee retention
• Create opportunities and activities to foster community within the staff of the school.
• Recommend changes in policies and procedures to school administration.
• Other duties as assigned by and in collaboration with School Leadership.

Database & Systems Management

• Using relevant systems (Rippling or similar HRIS platform, Titan HST, Google Drive) to ensure employee and student records are maintained, updated annually and as needed 

Policies & Procedures

• Is familiar with and promotes understanding of school policies found in the Personnel Handbook within the organization and across the school operations. 
• Maintain and update the family  handbook for the school and recommend changes on an annual basis.
• Ensure handbooks are shared with the community and answer any questions people have regarding compliance or policy comprehension.

What You Bring

• 1-3 years of experience in a people-related role
• An understanding and passion for the mission and vision of La Scuola International School
• True investment in creating an amazing experience for all of our employees and ultimately students.
• Ability to work independently, identify efficiencies and streamline workflows and own projects from start to finish.
• Exceptional personal, organizational and communication skills, flexibility and the ability to prioritize tasks and manage projects with momentum, transparency and follow up
• Flexibility! We are a relatively small organization and candidates will find themselves touching a variety of projects in a variety of ways.. 
• Ability to relate effectively with a diverse community, including staff, students, and parents. And, demonstrated ability to work with a wide variety of community groups and organizations. 
• Integrity, discretion, the ability to maintain all information strictly confidential, and commitment to the mission of La Scuola. This role will be privy to sensitive information and will require a high level of confidentiality.

About La Scuola International School

La Scuola International School is a private, Preschool - Grade 8 independent school in the Bay Area with campuses in San Francisco and East Palo Alto. The school founded its preschool, La Piccola Scuola Italiana, in 2002 and has earned awards and accolades for its work with Reggio Children in Italy as a leading example of the Reggio Emilia pedagogy in North America. In 2012, the school expanded its curriculum through grade 8 and is the only school in San Francisco to offer the International Baccalaureate program for the elementary and middle school years as well as the only school in the world to offer a program that blends Reggio Emilia, the International Baccalaureate and Italian language immersion. The mission of the school is to inspire brave learners to shape the future. The school does this by believing steadfastly in children’s innate ability to learn and by challenging them academically, creatively and innovatively in an environment that is intentionally designed to elicit creativity and curiosity from those that work there. Its language immersion program helps children to develop cognitive skills as well as empathy and awareness of the world around them. The sch...ool’s multicultural and diverse community esteems different perspectives and experiences and strives to educate the global citizens and leaders of tomorrow. La Scuola International School is accredited by NAIS, CAIS, WASC and CIS and is one of two Italian schools recognized by the Italian government in the United States. We believe our community thrives through diversity of backgrounds, perspectives and realities. Only through a persistent drive to listen and learn from one another, create and promote equitable opportunities and to continue to reflect and evolve will we be able to establish systems which will address the needs of the one and the many. We have a lively, warm and very diverse community of parents, with 32 languages spoken at the school and different family structures. Our parent body are from all over the world and include a mix of lovers of bilingual education, Italian speakers, and lovers of Italian language and culture and the Reggio Emilia approach to learning.

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Connections working at La Scuola International School