University of California Irvine

Financial and Administrative Analyst


Updated: Oct 25, 2023
Location: Irvine-Campus
Job Type:
Department: Housing Administration Svcs



Job Opening ID: 60986

Reports To: Assistant Director of Accounts Receivable

Working Title: Financial and Administrative Analyst

Department: Housing Administration Svcs

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007708

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8am - 5pm, M - F

Employee Class: Career

Position Summary:

Student Housing is a self-funded, large and complex campus department consisting of 6 housing communities and 3 support units, with more than 240 staff employees, 300-400 student employees and an annual operating budget of $120 million. Student Housing provides housing for approximately 9,000 undergraduates, graduate students and their families in over 250 buildings and approximately 3.3 million sq. ft. Currently, Student Housing houses 45% of UCI's enrolled students (in conjunction with American Campus Communities, UCI's 3rd party housing partner) with a goal of housing 60% as part of the campus Long Range Development Plan (LRDP). Student Housing also provides maintenance and repair services to student residents.

Under the general supervision of the Assistant Director of Accounts Receivable, the Financial and Administrative Analyst is responsible for the day-to-day financial activities in Housing Administrative Services, this includes issuing invoices, tracking payments and other accounts processes. Incumbent participates in organizational policy making, planning, and problem solving, including auditing accounts and Housing contracts, online systems and reports, process refunds, troubleshoot accounting entries, create work manuals, assist with training on the computerized AR system (OSCAR), assist with audit activities, year-end and fiscal close processes for student housing resident accounts. Serve as the backup to Assistant Director, Accounts Receivable in their absence and other duties based on staffing levels and the needs of the office. Collaborates with systems configurations of systems used for processes. Serves as a resource to department and campus representatives regarding Housing resident accounts information with trouble-shooting issues. Additional duties include tracking, review and analysis of expenditures, monthly ledger reconciliation, report preparation to research and compile trend data, collaborate with the financial team with fiscal closing process for all Housing expense accounts, record-keeping and review of expense documents. Working on special projects and adhoc assignments will be assigned as needed. Supervises student assistants in the Financial and Business Operations (FBO) unit. Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$29.26 - $34.77 (Hourly Rate) Expected Pay Range within the Full Salary Range $29.26 - $51.29 (Hourly Rate)

Required:

Two to three years of related or equivalent experience.

Bachelor's degree in related area and / or equivalent experience / training.

Working knowledge of finance policies, practices, and systems. Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments. Skill to gather data, analyze information, identify problems and work toward reasonable resolution. Demonstrated ability to effectively present information verbally and in writing clearly and concisely. Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports. Advanced user of Microsoft Excel and other Microsoft Office products in order to conduct financial analysis, account reconciliation, and other accounting support. Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment. Ability to adapt to changing priorities. Ability to function as a member of a team. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Ability to maintain confidentiality of records and information. Ability to maintain strong ethical and professional attitude for accomplishing responsibilities. Ability to follow through on assignments to ensure they are completed correctly and on time. Demonstrated skill in financial analysis, record keeping, account reconciliation that includes audit planning and preparation. Ability to establish and maintain cooperative working relationships with other staff members, managers, and administrators. Demonstrated ability to work both as a team member and independently. Ability to be flexible, adaptable and effectively learn new processes.

Preferred:

Knowledge and experience using the campus Kuali Financial System and KFS Decision Support (or similar finance and reporting systems) for research and reporting purposes.

Special Conditions Required:

Maintain compliance with Payment Card Industry Data Security Standard.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Job Opening ID: 60986Reports To: Assistant Director of Accounts ReceivableWorking Title: Financial and Administrative AnalystDepartment: Housing Administration SvcsBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007708Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8am - 5pm, M - FEmployee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://apptrkr.com/get_redirect.php?id=4730336&targetURL=

Job Opening ID: 60986Reports To: Assistant Director of Accounts ReceivableWorking Title: Financial and Administrative AnalystDepartment: Housing Administration SvcsBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007708Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8am - 5pm, M - FEmployee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.


To apply, visit https://careersucirvine.ttcportals.com/jobs/13523702-financial-and-administrative-analyst





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