Scheduled Hours

40

Position Summary

The Washington University School of Medicine Operations & Facilities Management Department provides a range of services for the medical campus in a customer-focused, efficient, and sustainable manner.

Operations & Facilities Management maintains 61 university buildings and provides operational, planning, and construction services to over 8.3 million gross square feet of space. We will open three new facilities between 2023 and 2025 with over 1.5M BGSF. In addition, the School of Medicine continues expanding its reach on and off campus in teaching, clinical care, and research. Our team plays a vital and important role in delivering care, research, and education.

Provides high-level financial management and support to senior leadership via project management in the assigned School's financial, operational, and academic areas. Projects may be high profile and require accuracy, scrutiny, confidentiality, and tight deadlines. Works with management in support of the overall strategy.

Job Description

Primary Duties and Responsibilities

• Assists in preparing the annual budget and the multi-year financial strategic plan.
• Salary Budgeting, Reporting and Analysis.
• Reporting and Analysis. Develops management dashboards using Microsoft Power BI.
• Prepares financial reporting packages for area directors and department managers, analyzing and highlighting significant budget and year-over-year variances.
• Serves as primary contact for area directors and department managers, providing requested information, resolving issues, and providing guidance and direction on the financial impact of new initiatives.
• Holds quarterly meetings with area directors and department managers to discuss issues/initiatives in their areas with budgetary impacts.
• Works with area personnel to prioritize expenditures and identify opportunities for savings to meet unanticipated needs without exceeding their annual budget.
• Determines reporting needs and create customized user reports for departments tailored to their specific operational needs. Remains current in new applications to ensure effective and efficient delivery of information.
• Analyzes income and expenses, investigate, assemble data, and prepares projections and reports for planning and decision-making. Processes journal entries and budget adjustments for restricted and unrestricted accounts as necessary. Incorporates data and ideas in formal and/or informal reports, providing recommendations for problem-issue resolution as appropriate.
• Assists in preparing reports for the Tax department and other external entities.
• Works with CFU Financial Services team to conduct year-end closing, process closing entries and transactions, prepare quarterly reporting, variance analysis, and explanations for year-to-year and actual-to-budget comparisons; meets with department leadership to discuss and devise strategies to address potential problems.
• Prepares Tax reports and other reporting for external entities.
• Performs other duties as assigned.

Preferred Qualifications

• Certified Public Accountant, Master of Business Administration or equivalent.
• Accounting/finance experience in a complex university environment.
• Experience in report writing, Micro Power BI, Workday enterprise, and HR systems.
• Database experience.
• Organized and have strong analytical, problem-solving, decision-making, and project management skills.
• Ability to lead and build relationships/credibility/consensus to achieve goals and maintain appropriate confidentiality; a true team player.
• Ability to meet deadlines with varying degrees of pressure.
• Ability to prioritize and manage multiple projects and deadlines.
• Excellent interpersonal, communication, and presentation skills.

Required Qualifications

Bachelorâ™s degree in business administration, accounting, finance, economics or related field and five years of professional experience in accounting/budget/finance; OR MBA or MS in Finance or related field and three years of professional experience in accounting/budget/finance.

Grade

G13

Salary Range

$64,700.00 - $110,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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