We are seeking a Grants & Contracts Analyst who will coordinate all activities related to the pre-award and post award processes in the Department of Ophthalmology. The analyst will support a diverse group of faculty with a portfolio of sponsors that include foundations, as well as federal, and commercial accounts. This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies. The analyst will also support a small portfolio of faculty for post award management. This position is supervised by the Grants and Contracts Manager with a collaborative relationship to the central Sr. Grants and Contracts Analysts to facilitate mentorship and ensure a smooth and efficient functioning for the department.

Specific Duties & Responsibilities

• Coordinate submission of grant proposals for new and continuing projects using electronic award management tools (Fibi, Grants.gov, etc.) to various federal agencies, private agencies/foundations, and commercial agencies.
  
• Prepare and assist in budget and budget justification development--ensuring that all applicable and indirect costs have been applied.
• Complete JHU and sponsored forms as required.
• Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
• Ensure compliance with university/federal/private agency regulations and restrictions (NIH, Foundations, For-Profit, etc.).
• Ensure proper management of awards, by insuring adherence with GAAP, NIH Grant Policy, OMB, FDP, CAS and University or Hospital policies and procedures.
• Advise faculty and staff on changes in sponsored research policies, and complete and maintain required professional development training.
• Serve as liaison between research units, central offices, and funding agencies. Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
• Responsible for the timely preparation of proposal budget for Principal Investigator (PI) Review.
• Complete monthly financial /reconciliation reports for all assigned principal investigators on their grants, discretionary accounts and contracts.
• These reports will be uploaded onto the Department of Ophthalmology shared drive.
• Meet with assigned faculty at least quarterly to discuss the financials status of their grants, discretionary funds and contracts and any changes that might be required for upcoming submissions.
• Working with the PI, identify budget issues, make recommendations to address concerns and resolve problems. Prepare account reconciliations monthly and on time per JHU and Department guidelines.
• Assure Compliance documents are up to date for the PIs and their projects, i.e., IRB, animal protocols, Other Support, Biosketches
• Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports and specific documents related to training grants, i.e. statement of appointments, payback agreements and terminations.
• Facilitate corrections to accounts in question working with Divisions, SOM, Research Accounting, Internal Audit, Cost Analysis and outside agencies.
• Work with Shared Services to provide interim and final financial reports to sponsor agencies. Prepare payroll documents to allocate salaries to assigned budgets, reconcile salary support to ensure these remain within projected budgets and comply with present effort reporting.
• Ensure that effort forms are pre-reviewed, certified and post-reviewed with the required timelines as set forth by the University. Prepare expenditure transfers (non-payroll cost transfers).

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Maintain professional confidentiality in regard to employee issues, guarding salary information and financial information regarding their faculty and staff.
• Assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within and outside of the Department. Key focus must be on customer service, timely and professional communications and meeting deadlines.
• Must have experience with all Microsoft applications; specifically, an intermediate understanding and skillset of excel spreadsheets.
• Must possess very strong organizational skills, analytical and problems solving abilities, attention to detail and follow-up.
• Must have excellent and professional communication skills, both oral and written.

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: Min $53,300 - Max $93,500 Annually; Commensurate with experience 
Employee group: Full Time 
Schedule: Mon to Fri 8am to 5pm 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Oph Finance 
Personnel area: School of Medicine 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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