We are seeking a Grants & Contracts Analyst who will coordinate all activities related to the pre-award and post award processes in the Department of Ophthalmology. The analyst will support a diverse group of faculty with a portfolio of sponsors that include foundations, as well as federal, and commercial accounts. This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies. The analyst will also support a small portfolio of faculty for post award management. This position is supervised by the Grants and Contracts Manager with a collaborative relationship to the central Sr. Grants and Contracts Analysts to facilitate mentorship and ensure a smooth and efficient functioning for the department.
Specific Duties & Responsibilities
Coordinate submission of grant proposals for new and continuing projects using electronic award management tools (Fibi, Grants.gov, etc.) to various federal agencies, private agencies/foundations, and commercial agencies.
Prepare and assist in budget and budget justification development--ensuring that all applicable and indirect costs have been applied.
Complete JHU and sponsored forms as required.
Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
Ensure compliance with university/federal/private agency regulations and restrictions (NIH, Foundations, For-Profit, etc.).
Ensure proper management of awards, by insuring adherence with GAAP, NIH Grant Policy, OMB, FDP, CAS and University or Hospital policies and procedures.
Advise faculty and staff on changes in sponsored research policies, and complete and maintain required professional development training.
Serve as liaison between research units, central offices, and funding agencies. Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
Responsible for the timely preparation of proposal budget for Principal Investigator (PI) Review.
Complete monthly financial /reconciliation reports for all assigned principal investigators on their grants, discretionary accounts and contracts.
These reports will be uploaded onto the Department of Ophthalmology shared drive.
Meet with assigned faculty at least quarterly to discuss the financials status of their grants, discretionary funds and contracts and any changes that might be required for upcoming submissions.
Working with the PI, identify budget issues, make recommendations to address concerns and resolve problems. Prepare account reconciliations monthly and on time per JHU and Department guidelines.
Assure Compliance documents are up to date for the PIs and their projects, i.e., IRB, animal protocols, Other Support, Biosketches
Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports and specific documents related to training grants, i.e. statement of appointments, payback agreements and terminations.
Facilitate corrections to accounts in question working with Divisions, SOM, Research Accounting, Internal Audit, Cost Analysis and outside agencies.
Work with Shared Services to provide interim and final financial reports to sponsor agencies. Prepare payroll documents to allocate salaries to assigned budgets, reconcile salary support to ensure these remain within projected budgets and comply with present effort reporting.
Ensure that effort forms are pre-reviewed, certified and post-reviewed with the required timelines as set forth by the University. Prepare expenditure transfers (non-payroll cost transfers).
Two years of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Maintain professional confidentiality in regard to employee issues, guarding salary information and financial information regarding their faculty and staff.
Assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within and outside of the Department. Key focus must be on customer service, timely and professional communications and meeting deadlines.
Must have experience with all Microsoft applications; specifically, an intermediate understanding and skillset of excel spreadsheets.
Must possess very strong organizational skills, analytical and problems solving abilities, attention to detail and follow-up.
Must have excellent and professional communication skills, both oral and written.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: Min $53,300 - Max $93,500 Annually; Commensurate with experience Employee group: Full Time Schedule: Mon to Fri 8am to 5pm Exempt Status: Exempt Location: Remote Department name: SOM Oph Finance Personnel area: School of Medicine
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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