University of California Irvine

Purchasing & Reimbursement Analyst


Updated: Nov 2, 2023
Location: Irvine-Campus
Job Type:
Department: Stem Cell Research Center



Job Opening ID: 49911

Reports To: Academic HR Analyst

Working Title: Purchasing & Reimbursement Analyst

Department: Stem Cell Research Center

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 004627

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

Today's UC Irvine Stem Cell Research Center is a dynamic center encompassing a diverse array of interdisciplinary investigators that span the schools of Medicine, Biological Sciences, Pharmaceutical Sciences, Engineering, Arts and Law. Our state-of-the-art, LEED Platinum certified research and clinical building houses 23 of our 50 center faculty members. Center faculty have obtained more than $170 million dollars in grant and foundation funds. Our research programs include an National Institutes of Health (NIH)-sponsored T32 training grant, state of the art shared equipment, research services programs and a seminar series.

The incumbent, under the general direction of the ACAD HR ANL, serves as an integral part of the administrative team of the Stem Cell Research Center (SCRC). The incumbent serves as the Center's primary coordinator for all purchasing and disbursement activities. Responsible for placing and coordinating SCRC purchase orders, using UCI Buy, PALCard or KFS to process orders and payments for services and supplies, equipment purchases, and reimbursements. Incumbent resolves procurement problems including prompt return and replacement of damaged or incorrect items. Assists with providing information to the end user and troubleshoot delivery or payment issues with vendor, purchasing or accounting. Processes appropriate paperwork through KFS and works with Campus to ensure payment is finalized. The incumbent provides administrative support, including back-up PCDO reconciliation in addition to the coordination of SCRC administrative meetings. This position requires experience in excellent organizational skills, demonstrated ability to prioritize workload, ability to handle frequent interruptions, work independently, use initiative and follow through with urgent purchase requests. Demonstrated computer skills including word processing, spreadsheet, electronic mail, and web browser applications and ability to function well in a team environment are also required.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$25.57 - $45.02 (hourly)

Required:

2 to 4 years of experience, or equivalent combination of education and experience working in a similar environment.

Bachelor's degree in related area and / or equivalent experience / training.

Procurement, Business and Contracts Principles of Purchasing, General Sales Tax Laws. Intermediate level of understanding associated with accounting principles and reporting, e.g. bookkeeping skills. Strong interpersonal skills; written and oral communication skills and understanding of customer service focus to work effectively with faculty, staff, student employees, vendors, and other campus administrators. Working knowledge of Microsoft Office Programs (Word, Excel); ability to work effectively with on-line systems/tools (KFS, Payment Works, etc.). Proficiency in the use of spreadsheet and database software. Detailed knowledge of general policies and procedures for purchasing, material management, travel/entertainment/reimbursement, as well as basic accounting principles Ability to function effectively as a member of a team and work collaboratively when needed. Ability to adapt to changing priorities. Experience with processing KFS documents, TAM, DV, and UCIBuy. Ability to independently prioritize workload to complete duties and meet deadlines in a timely fashion, with periods of frequent interruptions; follow through on assignments with minimal direction. Ability to work with detailed information with a high level of accuracy. Working knowledge of policies, regulations and guidelines concerning procurement utilizing extramural funds; demonstrated understanding of audit/financial implications of procurement transactions.

Special Conditions Required:

Occasional after hours and/or weekends as required to meet deadlines and complete related fiscal closing responsibilities.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Job Opening ID: 49911Reports To: Academic HR AnalystWorking Title: Purchasing & Reimbursement AnalystDepartment: Stem Cell Research CenterBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 004627Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: Today's UC Irvine Stem Cell Research Center is a dynamic center encompassing a diverse array of interdisciplinary investigators that span the schools of Medicine, Biological Sciences, Pharmaceutical Sciences, Engineering, Arts and Law. Our state-of-the-art, LEED Platinum certified research and clinical building houses 23 of our 50 center faculty members. Center faculty have obtained more than $170 million dollars in grant and foundation funds. Our research programs include an National Institutes of Health (NIH)-sponsored T32 training grant, state of the art shared equipment, research services programs and a seminar series. The incumbent, under the general direction of the ACAD HR ANL, serves as an integral part of the administrative team of the Stem Cell Research Center (SCRC). The incumbent serves as the Center's primary coordinator for all purchasing and disbursement activities. Responsible for placing and coordinating SCRC purchase orders, using UCI Buy, PALCard or KFS to process orders and payments for services and supplies, equipment purchases, and reimbursements. Incumbent resolves procurement problems including prompt return and replacement of damaged or incorrect items. Assists with providing information to the end user and troubleshoot delivery or payment issues with vendor, purchasing or accounting. Processes appropriate paperwork through KFS and works with Campus to ensure payment is finalized. The incumbent provides administrative support, including back-up PCDO reconciliation in addition to the coordination of SCRC administrative meetings. This position requires experience in excellent organizational skills, demonstrated ability to prioritize workload, ability to handle frequent interruptions, work independently, use initiative and follow through with urgent purchase requests. Demonstrated computer skills including word processing, spreadsheet, electronic mail, and web browser applications and ability to function well in a team environment are also required. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $25.57 - $45.02 (hourly) Required: 2 to 4 years of experience, or equivalent combination of education and experience working in a similar environment.Bachelor's degree in related area and / or equivalent experience / training.Procurement, Business and Contracts Principles of Purchasing, General Sales Tax Laws. Intermediate level of understanding associated with accounting principles and reporting, e.g. bookkeeping skills. Strong interpersonal skills; written and oral communication skills and understanding of customer service focus to work effectively with faculty, staff, student employees, vendors, and other campus administrators. Working knowledge of Microsoft Office Programs (Word, Excel); ability to work effectively with on-line systems/tools (KFS, Payment Works, etc.). Proficiency in the use of spreadsheet and database software. Detailed knowledge of general policies and procedures for purchasing, material management, travel/entertainment/reimbursement, as well as basic accounting principles Ability to function effectively as a member of a team and work collaboratively when needed. Ability to adapt to changing priorities. Experience with processing KFS documents, TAM, DV, and UCIBuy. Ability to independently prioritize workload to complete duties and meet deadlines in a timely fashion, with periods of frequent interruptions; follow through on assignments with minimal direction. Ability to work with detailed information with a high level of accuracy. Working knowledge of policies, regulations and guidelines concerning procurement utilizing extramural funds; demonstrated understanding of audit/financial implications of procurement transactions. Special Conditions Required: Occasional after hours and/or weekends as required to meet deadlines and complete related fiscal closing responsibilities. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/12184399-purchasing-and-reimbursement-analyst





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