University of California Irvine

Procurement Analyst


Updated: Nov 4, 2023
Location: Irvine-Campus
Job Type:
Department: Neurology



Job Opening ID: 61362

Reports To: Purchasing Manager

Working Title: Procurement Analyst

Department: Neurology

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007740

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

Ranked among the top neurology departments in the country by the National Institutes of Health, the UC Irvine Health School of Medicine's Department of Neurology is committed to advancing clinical care, education and research to help patients with diverse neurological conditions. The department's 48+ full-time teaching faculty members are highly experienced clinicians who are devoted to training the next generation of neurologists

Uses professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre-approved dollar limit. Exercises judgment within defined limits and practices to determine most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Under the general supervision of the Purchasing Manager, the Procurement Analyst independently evaluates and processes requisitions and provides guidance to departmental constituents for various types of reimbursements and disbursements. Purchase transactions range across a wide variety of research and office materials, laboratory supplies, services, and equipment that is often of a technical and specialized nature. Reimbursements and disbursements are similarly varied and frequently complex, including international travel, events involving service or performance contracts, business meetings, incentive payments, honoraria, awards, gifts, and other miscellaneous forms of payments. Procurement responsibilities include but are not limited to identifying potential vendors, obtaining quotations, evaluating proposals, negotiating terms for orders under $5000, coordination with Purchasing and Risk Services for orders in excess of $5000, and problem resolution related to order, delivery, returned goods, and/or billing. Purchasing responsibilities also include maintaining accurate and complete supporting documentation per campus guidelines. Responsibilities include extensive knowledge of university policies and procedures as they pertain to procurement, accounting, basic contract and grant regulations, and business rules

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$26.92 - $36.64 (Hourly Rate) Expected Pay Range within the Full Salary Range $26.92 - $46.36 (Hourly Rate)

Required:

1-3 years of related work experience, or an equivalent combination of education and experience is preferred.

Bachelor's degree in related area and / or equivalent experience / training.

Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options. Ability to communicate effectively in writing and verbally. Effectively communicate when requesting additional information, placing orders, explaining regulations, providing updates on order status, arranging for returns, closing out orders, and coordinating repairs and maintenance requests Ability to work with complex organization learning, understanding and administering a wide range of purchasing & financial policies Analytical skills to reason through the logic of a problem, and familiarity with policies, procedures, systems, and organizational structure to facilitate independently seeking out information needed to resolve and complete project Working level of proficiency in the use of standard spreadsheet and word processing software. Working knowledge of Microsoft Office, Google software and Adobe. Skills to analyze materials provided to determine what policies apply, how to best process the request, whether additional information is needed, how best to obtain additional information if needed, and when to consult with colleagues, superiors, and/or experts in central Purchasing or Accounting. Ability to maintain confidentiality and exercise discretion. Knowledge of purchasing, shipping, and warranty terminology. Ability to work with complex organization learning, understanding and administering a wide range of purchasing & financial policies Strong customer service skills to respond professionally and effectively to requests for service and resolve customers issues. Ability to use good judgment, maintain strong ethical and professional judgement, make use of available resources and keep work area in an orderly and organized manner. Ability to complete job assignments accurately, quickly yet thoroughly, and Ability to work in a fast-paced work environment and effectively analyze and prioritize competing requests and work demands. Work independently, adjust to changing priorities, deadlines, interruptions and general supervisory oversight.

Preferred:

Understands ERP / financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.). Adequate knowledge of scientific and technical terminology and commodities when purchase requisitions are received. Some knowledge of the organization's departments and operations required in order to meet their procurement needs.

Special Conditions Required:

May require some evening hours and/or overtime. May require travel between various offices and clinics in Orange and Irvine campuses.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Job Opening ID: 61362Reports To: Purchasing ManagerWorking Title: Procurement AnalystDepartment: NeurologyBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007740Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://apptrkr.com/get_redirect.php?id=4763550&targetURL=

Job Opening ID: 61362Reports To: Purchasing ManagerWorking Title: Procurement AnalystDepartment: NeurologyBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007740Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.


To apply, visit https://careersucirvine.ttcportals.com/jobs/13562059-procurement-analyst





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