The UW Institute for Clinical and Translational Research (ICTR, https://ictr.wisc.edu/) helps researchers move their research findings from experimental settings into real world use in clinics and communities (`translating' research into practice). We do this by supporting the career development of researchers through training and educational programs, and by providing a range of services that assist researchers with the development and delivery of their research projects (such as help with study design and data analysis, and guidance on partnering with communities to recruit diverse study participants). Inclusivity is a core value in ICTR and guides how we work within our organization, with the researchers we support, and with the community members we strive to serve.
The Training and Education Project Manager is a new position that will coordinate a variety of training and professional development opportunities for researchers to support their career development, including training in mentorship, team science, leadership, and translational science. This work will require extensive collaboration with training and evaluation programs in ICTR, as well as a focus on process improvement. The Training and Education Project Manager will coordinate efforts to 1) integrate planning for training sessions across the career development programs; 2) evaluate the effectiveness of training sessions; and 3) further develop and enhance the training programs. This is an exciting opportunity to showcase leadership and project management skills while also bringing creativity to a highly collaborative environment. This position will report to the ICTR Director of Workforce Development (Dr. Peggy Hatfield). More details about these responsibilities are listed below:
Project Management -Serve as a central point of communication across all of the Workforce Development (WFD) Programs. -Develop and maintain tools/documents for managing and communicating project activities and status. -Coordinate with training and program directors on curriculum planning, scheduling, and delivery (in-person, online, and hybrid) for training events. -Collaborate with program staff to effectively coordinate training activities and operations, including creating, maintaining, and distributing a central calendar of training events and workshops. -Maintain training program participant/facilitator databases. -Assist with facilitator and speaker recruitment; scheduling for trainings/workshops; and technical support for virtual educational events. -Assist with facilitator and speaker preparation and support (e.g., schedule planning meetings, finalize materials, create participant packets). -Coordinate with the ICTR Evaluation and Tracking team to ensure appropriate creation and distribution of surveys to collect relevant data while minimizing participant burden.
Program Planning -Participate in discussions with WFD program directors regarding strategic objectives and assist with action plans to achieve strategic goals. -Schedule and coordinate planning meetings of WFD program directors and administrators, including drafting agendas and taking minutes. -Assist WFD team to plan, implement, execute, and evaluate existing strategies and objectives and make recommendations for future enhancements and efficiencies.
Reporting and Communication -Assist with collecting scholar/trainee/student learning outcome data and participate in data analysis. -Assist with preparation of progress reports and presentations as needed by WFD Directors. -Assist with administrative support of grant submissions and reporting.
ICTR Mission: We discover, translate & disseminate interventions to improve health & health care.
ICTR Core Values: Inclusivity, Leadership, Excellence, Innovation, Collaboration, Accountability, Communication
Manages multiple projects simultaneously from start to finish or one large project impacting the institution at-large under general supervision.
30% Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
15% Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
20% Prepares regular reports to communicate the status of the project within and beyond the project team
20% Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
15% Assists in developing and implementing activities to achieve ICTR strategic planning objectives, continuous quality improvement, and diversity initiatives
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Required Qualifications: -Minimum of 2 years of project management experience (coordinating, facilitating, tracking, and communicating the activities of a project or program) in a post-school job-related role. -Experience using cloud-based collaboration and project management tools, such as Box, Google Drive, and Smartsheet.
Preferred Qualifications: -Experience with survey software (e.g., Qualtrics, REDCap, etc.)
Knowledge, Skills and Abilities: -Strong planning and organizational skills. -Exceptional interpersonal skills including excellent verbal communication and attentive listening. -Demonstrated team-oriented work style that involves collaborating with colleagues, actively seeking input, and managing differing perspectives. -Ability and commitment to work with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity.
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Minimum $75,000 ANNUAL (12 months) Depending on Qualifications The expected salary range for this position is $75,000 up to $100,000 for highly experienced candidates. Actual pay will depend on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.