Fund Management Analyst (RSCH ADM 2 CX)

Job Summary

Professional who has a general understanding of contract and grant administration theory and puts it into practice, performs a full range of responsibilities within the functions of contract and grant administration under the supervision of a team supervisor; possesses knowledge of accounting, analyzes problems and identifies and implements solutions. Uses accounting and financial concepts with an understanding of accounting practices and campus policies and procedures to complete assignments requiring analysis of data and review of a variety of factors and documents. Exercises judgment in a timely manner to identify appropriate action, which will be discussed with the supervisor. Has internal contact on regular basis and external contact on a limited basis. Under the direction of a supervisor, responsible for the fiscal control, accounting and reporting of moderate level contracts and grants awarded in support of UC Davis research, training and public service programs. Attend training workshops for present and future career development. Participate in staff meetings. Work on special projects that are relevant to contracts and grants management. Supervisor will assign other activities to provide exposure to more difficult contracts and grants.

Apply By Date

9/9/2024 at 11:59pm

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree in business, accounting, nance or a related eld, or equivalent combination of education and experience; 3-4 years of experience in a business or nance position (including nancial research administration).
• Experience applying general nancial administration principles and accounting principles, as they relate to contract and grant administration.
• Experience with spreadsheet software in nancial analysis, scal management and nancial reports, email, word processing and other common business applications.
• Experience performing moderate level nancial analysis and customized reporting.
• Verbal and written communication skills to effectively communicate, both in person and in writing.
• Organizational skills to determine workload priorities and set timetables to meet deadlines, goals and objectives. Demonstrated ability to thrive in a busy, high-volume, and deadline-driven work environment that requires coordination of multiple activities.
• Basic knowledge of pertinent sponsor regulations including OMB Guidance, the NSF and NIH/PHS Grants Policy Statements, Federal Acquisition Regulation, application of indirect cost rates, and other general concepts in research administration.

Preferred Qualifications

• Experience with spreadsheet software in financial analysis, fiscal management and financial reports, email, word processing and other common business applications.

Key Responsibilities

• 45% - FUND MANAGEMENT AND ADMINISTRATION
• 40% - FINANCIAL REPORTING AND INVOICING
• 15% - OTHER RESPONSIBILITIES

Department Overview

Contracts and Grants Accounting (CGA) has campus wide responsibility for the administration of all contract and grant funding received by UC Davis - which in fiscal year 2015 totaled approximately $ 670 million in income via governmental and private contracts and grants. CGA is responsible for supporting the Davis campus with the initial fund set up, preparing regular financial reports, ongoing analysis and reconciliation, policy interpretation, collections of reimbursable expenditures through billing and cash draw down, and contract and grant closeouts. CGA manages and coordinates A-133 audit of contracts and grants, and cooperates in other campus wide audits performed by Federal and other external auditors and participates in the preparation of responses to audit findings and corrective actions necessary to resolve audit issues. CGA has campus wide responsibility for providing systems, policies, procedures, and training to facilitate the management of approximately 3,400 contracts and grants across campus. CGA also provides education and outreach to the campus and is deemed to be the campus expert in the area of post award management. Under the supervision of a Team Supervisor, this position involves analyzing, monitoring, preparing and reconciling financial information to provide financial and statistical data for the control of contract and grant operations. This position also involves the preparation of financial reports to meet internal and external requirements.

Position Information

• Salary or Pay Range: $35.69/hr. - $48.99/hr. (Budgeted salary up to $36.41/hr.)
• Salary Frequency: Bi-Weekly
• Salary Grade: 151
• UC Job Title: RSCH ADM 2 CX
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Fixed
• Shift Hours: Manager will advise
• Location: Davis - This position may be eligible for remote and/or hybrid remote work arrangements
• Union Representation: Yes CX
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Mental Demands: Analytical and Problem Solving - Constantly - 6-8 hours/day, Detailed Work - Constantly - 6-8 hours/day, Verbal Communication - Frequently - 3-6 hours/day, Written Communication - Frequently - 3-6 hours/day
• Physical Demands: Sitting - Frequently - 3-6 hours/day
• Lifting Requirements: Up to 25 Pounds (Light) - Occasionally - Up to 3 hours/daay
• Visual Acuity Requirements: Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) - Constantly - 6-8 hours/day
• Additional Physical Demands:
• Equipment Used to Perform the Duties: Computer and Peripheral Equipment - Constantly - 6-8 hours/day

Work Environment

• Restricted vacation during peak periods.
• Follow safety guidelines/processes.
• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements

• This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit:https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=72182&PostingSeq=1&SiteId=7〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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