Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Public Records Office is part of the Division of Equal Opportunity and Compliance led by the Vice Chancellor of Equal Opportunity and Compliance. The purpose of the Public Records Office is to provide access to public information concerning the conduct of the people's business. This access is a fundamental right of people that are interested in the operations of UC Irvine.

Your Role on the Team

Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of public records and information practices issues. Demonstrates good judgment in selecting methods and techniques for performing accurate searches in response to requests. Primarily deals with requests for public records, educational records or Information Practices requests for personal data which are complex in nature and diverse in scope.

Reporting to the Assistant Director of the Public Records Office, the Senior Public Records Analyst processes requests for public documents received under the California Public Records Act (PRA), Information Practices Act (IPA), and Family Educational Rights and Privacy Act (FERPA). Incumbent will exercise considerable independent judgment to refine requests, determine the scope of the request and review the items collected for responsiveness. Incumbent will establish rapport with UCI senior managers and other university employees to assist with the collection of records. Consistently and thoroughly review collections to identify confidential, sensitive or exempt material that should be withheld from disclosure. The scope of responsibility spans the entire UC Irvine Campus and UC Irvine Health organization.

Interprets information management policy and legislation, providing advice to senior management, faculty, managers, supervisors, information technology/systems developers and administrators, academic and nonacademic staff, students, media, and the public.

What It Takes to be Successful

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $69,500- $96,500 (Annual).

Required:

• Knowledge of common organization- or research-specific and other computer application programs.
• Strong communication and interpersonal skills to communicate effectively with all levels and diversity of employees and members of the public, both verbally and in writing. Ability to communicate using professional correspondence, reports and presentations. Ability to build trust with internal and external stakeholders. Skills and experience to de-escalate communications with highly emotional and intense requesters or record holders.
• Ability to use discretion and maintain all confidentiality.
• Sound judgment and analytical / problem-solving skills.
• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.
• Ability to multi-task with demanding timeframes. Flexibility to adjust to changing priorities and ability to sustain productivity over extended periods.
• Strong policy analysis techniques, project management and organizational skills.
• Attention to detail with superior analytical, writing, editing and document review skills. Demonstrated ability to produce work of the highest quality.
• Bachelor's degree in related area and / or equivalent experience / training
• Minimum of 5 years of experience in a related field, where document collection, review and customer service were significant portions of the work.

Preferred:

• Knowledge of public records laws, practices and strategies.
• Familiarity with University of California administrative and academic organizational structure, mode of governance, general policies, procedures, and regulations preferred.
• Experience with public sector records management.
• Experience working in the public sector or higher education environment

Special Conditions:

• Position eligible for hybrid work, inclusive of both onsite and remote work.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization





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