This position reports to the Academic Personnel/HR Supervisor and will provide guidance to faculty to resolve a variety of academic human resource issues of moderate scope and complexity. This position will assemble materials for faculty recruitment and ensure compliance with school and university policies. The position will ensure all faculty have medical staff appointments. The position will work with the AP Cluster Analyst assigned by Academic Personnel to assist the Department with merit and promotions.
Apply By Date 10/2/2024
Minimum Qualifications
For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.
Bachelor's degree in related area and/or equivalent experience/training.
Two years experience working in an academic setting handling academic personnel actions.
Experience writing summaries, proposals, correspondence, and other communications with skills to edit copy for correct grammar, spelling, and punctuation.
Experience using analytical skills to research and interpret data and policy, contribute to solutions, forecast the impact of potential actions, develop logical conclusions and/or recommend solutions.
Experience coordinating large volumes of work; managing detailed projects with conicting priorities and competing deadlines; and establishing goals and workload priorities.
Experience and/or skills to use but not limited to: Word, Excel, PowerPoint, internet, email, databases, accounting, payroll, and human resources systems; design custom databases, produce reports and queries using various programs.
Working knowledge, understanding and experience in counseling and advising, and work in partnership with management and staff on matters pertaining to academic personnel policies and applicable laws and regulations with ability to analyze, interpret, communicate and apply policy where applicable.
Analytical skills to evaluate problems, streamline processes, review policies to make decisions, provide recommendations and develop justification to resolve problems.
Strong qualitative and quantitative analytical skills with the ability to extract, interpret and diagnose data.
Skills decisions regarding work assignments and scheduling of subordinates.
Skills to exercise a high degree of independent judgment and political acumen to interact with a wide variety of individuals. Skills in effective professional relationships with managers, supervisors and employees inside and outside of the department and across the University.
Demonstrated skills to handle difficult or volatile situations/individuals effectively.
Demonstrated leadership skills with the ability to motivate staff and the ability to manage through change.
Strong communication skills with the ability to clearly convey information and ideas through a variety of media to diverse audiences.
Skills to interact in confidence and maintain strict confidentiality in all matters.
Strong interpersonal skills and ability to work effectively as a team member and promote a cohesive team environment.
Preferred Qualifications
Experience with, familiarity with or ability to learn systems and applications such as RECRUIT, Academic Personnel History Information Database (APHID), MyInfoVault (MIV), UCPath, Aggie Service, Cognos Reporting System and ecotime.
Demonstrated knowledge of SISS policies and procedures and good working knowledge of various visa levels and processes.
Key Responsibilities
70% - Academic Personnel Administration
20% - Medical Staff Privileges and Billing
10% - Tracking and Reporting
Department Overview
The Department of Obstetrics and Gynecology is a School of Medicine academic/clinical department of approximately 40 faculty members, 11 Volunteer Clinical Professors, 4 Staff Physicians, 9 Fellows, 30 Residents and approximately 76 staff members. The Department of Family and Community Medicine is a School of Medicine academic/clinical department of approximately19 faculty members, 30 Volunteer Clinical Professors, 8 Staff Physicians, 47 Residents and approximately 40 staff members. The departments are responsible for providing research, education and clinical service.
POSITION INFORMATION
Salary or Pay Range: $29.69-$52.20
Salary Frequency: Hourly
Salary Grade: Grade 20
UC Job Title: ACAD HR ANL 2
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift Hours: M-F 8-5 PM
Location: Ellison Ambulatory Care Center (HSP098)
Union Representation: 99 - Non-Represented (PPSM)
Benefits Eligible: Yes
Hybrid/Remote/Onsite: This position is 100% on-site
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 26-50 lbs - Never 0 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Special Requirements
This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.