Grants Analyst

San Mateo County Community College District

1. Exchange technical information with College and District staff, legal counsel, and other educational institutions regarding College and District budget and financial records, reports, audits, policies, and procedural changes; attend meetings, workshops, and other events at on-site and off-site locations to exchange current information
2. Prepare and examine budgets, expenditure reports, financial statements, budget variances, and reports of historical trends for specially-funded project directors, management, and federal, state, and local granting agencies; participate in the District budget development process for restricted funds; provide support for periodic budget reporting; coordinate with campuses to prepare budgets and mid-year reports
3. Plan, coordinate, implement, and evaluate complex accounting projects for specially-funded programs and perform special analytical tasks as assigned by management; serve as liaison to College business officers, child development center directors, and financial aid directors and staff; serve as member and resource of business services related committees
4. Conceptualize, research, analyze, compile, and communicate financial, contractual, statistical, and other data for the completion of special and regular reports, presentations, and other matters; assist project directors in researching, planning, writing, submitting, evaluating and managing applications and contracts for special funding; track and monitor funding requirements, agency reviews and timelines of various grant agreements and other requested funding
5. Monitor purchase requisitions for compliance with regulations of the District and outside funding agencies; prepare and review budget transfers and journal entries; prepare year-end accruals; prepare supplemental schedules of federal and state awards for annual audits; serve as liaison to auditors to ensure an accurate and successful annual audit; monitor and interpret federal, state and local regulations and guidelines and assure compliance with requirements; update and revise procedures as necessary; assist and direct year-end closing activities
6. Use a variety of spreadsheets and other software to analyze complex financial, statistical, and other data; set up and maintain database and other online resources of data; provide input into the development and modification of online data formats and record keeping; provide special and regular reports on data collected; compose correspondence, recommendations, and reports
7. Set up and maintain an online and manual resource library of historical and current materials related to agency compliance regulations, funding resources and grant requirements, and fiscal and budgetary data
8. Train, supervise, and evaluate the work of accounting and support staff; provide technical expertise, advice, and direction to accounting and support staff; schedule, coordinate, and monitor the work of other, outside staff on special projects as assigned
9. Facilitate financial aid and federal grant draw-downs and other program draw-downs as necessary

• A combination of education and experience equivalent to a Bachelors degree in accounting, business administration, or a closely related field
• Successful work experience of increasing responsibility that has included financial analysis and reporting, project budgeting, planning, and design
• Skill in the use of spreadsheets, databases, presentations, and other software to compose and design reports
• Experience with training, directing, and coordinating the work of others
• Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
• Demonstrated skills in effective oral and written communication, including public speaking and persuasive communication

1. Knowledge of generally accepted accounting and auditing principles, practices and procedures
2. Knowledge of state Education Code, state budget and accounting policies, and other applicable regulations
3. Knowledge of grant and categorical funding resources available to institutions of higher education
4. Knowledge of financial analysis and research procedures; skill in designing, developing, evaluating, and monitoring financial systems
5. Skill in the development and use of a variety of spreadsheets and other software instruments to conduct financial analysis and prepare reports
6. Skill in planning, organizing, and coordinating the work of accounting and support staff, technical resources, and other staff from various constituencies and levels within the organization
7. Skill in training, directing, and evaluating the work of others
8. Skill in oral and written communication, including public and persuasive speaking
9. Ability to communicate effectively with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
10. Ability to strategically plan, organize, prioritize, and implement multiple-tasked projects with similar timelines and anticipated outcomes

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

About San Mateo County Community College District

San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.”

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