Finance Analyst 3

Job Summary

#CA-SS

The Department of Surgery is the largest surgical department in the School of Medicine with revenue generation of over $70 million annually. This position requires an in-depth knowledge of University, campus, and UCDHS fiscal and accounting policies, procedures, practices, and organization. This position collaborates with the Finance Manager and CAO on all activities related to the fiscal management of the Department of Surgery. Additionally, this position manages the processing of financial reporting, accounts receivable, processing of academic payroll, and payroll reconciliation for staff and faculty and serves as the back up to accounts payable. This position also provides work direction and training to other Analysts working in the Finance Unit. This position must maintain a work schedule during core business hours and provide additional time as needed to meet project deadlines and operational needs. This position provides analytical support in all areas of fiscal management, as assigned, for the Department of Surgery. Financial responsibilities include; financial administration, billing and collections, accounts payable/receivable, department contracts, cash collection, gift management/processing, account set-up, payroll, and ledger reconciliation. This position is required to interpret policy and procedure guidelines to ensure compliance. Independently organizes and determines work priorities to accommodate all deadlines. Responsible for accurately maintaining extensive files, including back-up documentation for all transactions by account.

Apply By Date May 15, 2025 at 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related field and/or equivalent experience/training
• Demonstrated advanced Microsoft Office experience, specializing in MS Excel to process spreadsheets, graphing, tables, calculations, pivot tables and automation to efficiently process large quantities of data.
• Experience and ability to interpret Policy & Procedures and PPS Manuals and to understand and apply specific policies and procedures. Ability to interpret and implement verbal or written instructions. Ability to follow established administrative unit policies and procedures.
• Demonstrated advanced Microsoft Office experience, specializing in MS Excel to process spreadsheets, graphing, tables, calculations, pivot tables and automation to efficiently process large quantities of data.
• Demonstrated knowledge of accounting principles and techniques sufficient for accurate analysis and preparation of all payroll and financial activities.
• Demonstrated experience using financial information systems such as Cognos, UCPath, AggieEnterprise and AggieExpense or similar systems.
• Advanced skills using spreadsheet and word processing and other financial software applications. Skills and ability to design user friendly accounting reports. Ability to quickly, accurately produce a wide variety of material.
• Ability to analyze financial data and computer reports in order to draw meaningful conclusions. Ability to solve problems quickly.
• Ability to work with changing priorities and demanding workload and to use independent judgment to make logical decisions.
• Ability to use good judgment in notifying supervisor of potential problems and in providing work updates.
• Skills to organize projects simultaneously and to set priorities to effect project completion within stated deadlines; ability to complete tasks accurately, neatly and quickly under pressure of deadline and other duties.
• Ability to work effectively and independently with minimal supervision.
• Proofreading skills to identify errors and ability to correct errors and produce error-free work.
• Ability to maintain confidentiality and exercise discretion to make logical, appropriate and independent judgment.
• Ability to be flexible in order to respond to the needs of a multifaceted work area. Ability to use tact, patience and courtesy in dealing with a wide variety of individuals.
• Ability to work with others as a team.

Preferred Qualifications

• Knowledge of Purchasing Card policies and procedures, low-value and high value processing.
• Experience to train others in Cognos, Aggie Enterprise, AggieTravel, Connexxus, and other UCDH systems.
• Knowledge of Purchasing Card policies and procedures, low-value and high value processing.
• Experience to train others in Cognos, Aggie Enterprise, AggieTravel, Connexxus, and other UCDH systems.

Key Responsibilities

• 70% - Financial Analysis, Reporting and Management
• 25% - Department Lead Mentor
• 5% - Special Projects and Other Duties as Assigned

Department Overview

The Department of Surgery encompasses a wide variety of surgical specialties. These include bariatric surgery, burn surgery, colorectal surgery, cardiothoracic surgery, gastrointestinal surgery, hepatobiliary surgery, endocrine surgery, pediatric surgery, plastic surgery, transplant surgery, trauma, acute care and surgical critical care surgery, vascular surgery, and oncologic surgery. The Department's extensive surgical expertise, in combination with ongoing teaching and research activities, provide ample resources and advanced surgical techniques for patient care.

POSITION INFORMATION

• Salary or Pay Range: $2,873.56 - $5,195.40
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: FINANCIAL ANL 3
• UC Job Code: 007709
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: North Addition Office Building (HSP002)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site
• This is not an H-1B visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family's needs

UC pays for Dental and Vision insurance premiums for you and your family

Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave

Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Access to free professional development courses and learning opportunities for personal and professional growth

WorkLife and Wellness programs and resources

On-site Employee Assistance Program including access to free mental health services

Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage

Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles

Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.


Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=77749&PostingSeq=1&SiteId=7〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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About University of California Davis

UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.

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