Pottsville, Pennsylvania
Cary, North Carolina
Posted: 28-Oct-25
Location: East Bay, California
Internal Number: 552821
Salary and Benefits
PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,797.00 per month to $7,207.00 per month (Step 1 - Step 12).
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.
This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.
Classification
Admin Analyst/Specialist Exempt II
About Cal State East Bay
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position
Please Note: Review of applications will begin on November 11, 2025.
The College of Health (CoH) is one of the academic units at Cal State East Bay. The Resource Analyst is the primary administrator of the College?s budget. Under minimal supervision from the Dean and Associate Dean, this position exercises considerable discretion in executing the College?s plans and goals with available financial resources. Errors in this process could have serious consequences for the College. This position requires advanced knowledge, skills, and abilities to manage a large portfolio of funds across a spectrum of restrictions. The Resource Analyst must interpret and apply financial policies that are often complex under a hierarchy of state, CSU, and campus laws, codes, and guidelines.
The Resource Analyst position requires college-level financial analysis, resource allocation, accounting maintenance, financial reporting, budget surveillance and corrections, record keeping, projections, department-level fund reporting, fiscal consultations, and year-end fiscal notifications. The portfolio of funds includes the General Fund, A2E2, CERF, trust, donor, and scholarship funds across all College of Health departments, as well as a changing number of specific-use and project funds. The Analyst will access a wide variety of databases, including finance, human resources, faculty contracts, institutional data, accounts payable, and purchasing, to extract the necessary data.
Additionally, the Analyst will maintain an extensive network of campus contacts in areas such as academic resource planning, budget, accounting, procurement, donor funds, sponsored programs, and other specialized groups. The Resource Analyst will serve as the central point of contact regarding the College?s funds. Additional responsibilities include coordinating training for management, faculty, and staff in budget management, monitoring expenses, reconciling transactions, preparing projections, and enforcing accounting practices, policies, and procedures. Excellent interpersonal skills are essential for articulating, interpreting, and conveying complex financial and data analysis to non-finance audiences.
Responsibilities
Budget Planning and Development
- Forecast costs to build the annual operating budget.
- Discuss strategic goals and priorities with the Dean to integrate into the budget.
- Collaborate with the Associate Dean and Operations Analyst regarding projected personnel actions, including promotions, demotions, retirements, sabbaticals, new faculty/staff hires, FERPs, LOAs, GSIs, SSIs, and other salary changes.
- Work with the Associate Dean?s and Operations Analyst to project lecturer costs for fall and spring terms, using WTU allocations, enrollment data, historical trends, or incomplete data when necessary.
- Review and track faculty reassigned time using established models or historical data.
- Provide the Dean with periodic analysis of budgets and expenditures, including projections, variance analysis, and comparative reports.
Financial Oversight ad Reporting
- Audit, monitor, analyze, troubleshoot, and reconcile department budgets and financial transactions using multiple campus databases (finance, HR, faculty contracts, accounts payable, purchasing).
- Maintain position and financial control by ensuring accuracy of faculty, staff, and lecturer salary data.
- Maintain accounting standards under GAAP by correcting expense and budget errors via transfers, encumbrances, or change orders.
- Produce regular and ad-hoc financial reports on fund status, projections, trends, and expenditure analysis.
- Enforce year-end College financial deadlines (earlier than campus deadlines) for requisitions, purchase orders, invoices, certified expenses, and P-card transactions.
- Initiate year-end closing activities, including closing open purchase orders, reconciling encumbrances, processing transfers, payroll adjustments, and final expense certifications.
Oversight of A2E2 Funds
- Provide financial expertise, programmatic support, and reporting for student fee-based Academic Access, Enhancement, and Excellence (A2E2) funds.
- Monitor and troubleshoot fund usage, initiate corrective actions, and ensure compliance with GAAP and approved budgets.
- Produce periodic reports and projections for A2E2 fund activity.
- Enforce year-end deadlines for departments regarding requisitions, purchase orders, invoices, and certified expenses.
Oversight of Donor and Scholarship Funds
- Provide oversight of College donor and scholarship funds, ensuring compliance with donor agreements, University policies, and Foundation guidelines.
- Maintain accurate records of donor gift agreements, including restrictions and spending criteria.
- Verify donor gift reports and reconcile balances using financial data systems.
- Audit and troubleshoot donor fund activity in collaboration with Advancement Services, Financial Aid, and Student Finance.
- Request sub-accounts for specific projects/initiatives and monitor financial control through authorized approvers.
- Produce reports and ad-hoc analysis on donor and scholarship fund activity.
Centralized College Operations and Training
- Serve as authority on financial policies and procedures, referencing CSU executive orders, coded memoranda, and campus financial manuals.
- Provide one-on-one and group training for faculty and staff on fiscal management, including CFS use, chartfields, A2E2 policies, donor/scholarship fund rules, and other financial topics.
- Develop and maintain an online archive of financial resource materials (manuals, forms, spreadsheets, historical records).
- Review and approve College-level financial documents such as P-card statements, trust fund agreements, scholarship disbursements, travel authorizations, hospitality justifications, and ORSP certifications.
- Provide ad-hoc analyses on college finances (e.g., trends in A2E2 usage, salary summaries, comparisons of operating budgets).
Minimum Qualifications
Knowledge and Skills
- Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
- This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Required Qualifications
Education
- Equivalent to five (5) or more years of experience with financial oversight of a large, complex budget supporting a program or organizational unit.
- A bachelor?s degree in a related field (or an equivalent combination of education and relevant experience).
Knowledge and Abilities
- Understanding of policies and procedures related to finance and fiscal matters.
- Ability to work effectively with a wide range of academic and administrative units.
- Demonstrated ability to understand complex administrative operations, integrate them functionally, and maintain confidentiality with sensitive materials.
- Thorough understanding of budgeting theories, financial management systems, and their applications.
- Strong interpersonal skills and ability to communicate effectively with diverse students, faculty, staff, and community stakeholders.
Preferred Skills and Knowledge
- Excellent organizational skills; ability to work independently under minimal supervision and make sound decisions.
- Strong written and oral communication skills.
- Facilitation and presentation skills.
- Ability to influence and collaborate in a decentralized environment.
- Advanced analytical skills with the ability to troubleshoot complex problems.
- Proficiency with PeopleSoft Financials, HR, and other databases for data collection and analysis.
- Familiarity with MS Word and Excel.
Condition(s) of Employment
Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.
EEO Statement
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California?s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU?s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Other Information
All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.
Sponsorship
Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.
Mandated Reporter
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.