Manager of Special Events and Development Operations
Orchestra of St. Luke's
Location: New York, New York
Type: Full Time
Required Education: 4 Year Degree
Salary: Commensurate with experience.
A generous benefit package including medical, dental and vision insurance is offered as well as a 403 B.
4 Year Degree
The Development Manager, Special Events and Development Operations, is a dual role to fuel Orchestra of St. Luke’s (OSL’s) mission through external special events and ensure the operational health of the Development Department, thereby bringing the beauty of classical music to tens of thousands of people each year.
The position is integral to the organization’s long-term business strategy. This role has responsibility for the oversight of a busy calendar and robust roster of events as well as administrative duties and processes of the department. The successful candidate will work closely with the VP of Development, President and Executive Director, and other stakeholders and outside partners to position the Orchestra for success. The candidate will report to the Vice President of Development and be joining an ambitious and successful four-person fundraising team that regularly exceeds annual targets.
Recognized as an industry leader in innovation, OSL’s mission encompasses three areas: Performance; Education/Community; and The DiMenna Center for Classical Music and is characterized by financial stability and the artistic flexibility. With regular performances on all the stages of Carnegie Hall, at Lincoln Center, City Center, and collaborations with Paul Taylor American Modern Dance, OSL has been hailed as New York’s “hometown band” (The New York Times). OSL is New York’s second largest independent orchestra and one of the largest chamber ensembles in the country with a budget of $7.5M and approximately 80 performance per season- nearly half of which are free. Its patrons and donors are drawn from New York City’s major performing arts philanthropists and well-established institutions.
OSL has emerged from the pandemic poised for growth, with strong finances, enhanced artistic vitality, a dedicated board, and more than 325 new donors. OSL’s ongoing Comprehensive Campaign recently passed $23,000,000.
To manage all special events and development department operations
Execute and manage a variety of events, including;
Two major fundraisers The DiMenna Center Education Benefit and the Gift of Music Gala
Post-Concert Receptions at various locations
Donor cultivation and retention events as directed – 10-15 per year
Create annual events plan detailing calendar, financial goals and strategies for growth
Manage special events budget; monitor all income and expenses
With the help of Development Assistant, coordinate and track VIP ticket requests for all concerts. This includes being at concerts to greet patrons with other development team members.
Track responses to various concerts and events aided by the Development Assistant as needed.
Support the Vice President of Development and the Development team
Ensure proper record keeping is maintained and optimal tracking systems are in place
Oversee gift entry and acknowledgement process by the Development Assistant for all gifts
Responsible for integrity of data in database, Raiser’s Edge NXT.
Maintain the overall health of Raiser’s Edge NXT, including implementing updates, deleting duplicates, assuring proper coding is in place, etc.
Manage data entry, pull reports, analyze information in conjunction with Marketing and a soon to be implemented overarching CRM system.
Import and export lists for mailings and events with assistance from Development Assistant as needed
Keep informed of new processes and share information with colleagues.
Responsible for research of all individual donors and prospects and as directed, institutional donors and prospects
Oversee tracking of departmental finances including:
Weekly reconciliation of gifts and departmental expenses with Development Assistant
Reconciling departmental budget with finance monthly
Maintaining and distributing the weekly report
Assist in forecasting and other duties as assigned
Assist in financial audit process as needed
Provide support at concerts and other departments’ events as needed
2+ years experience in event planning
Knowledge of Raisers' Edge/Tessitura or similar CRM
Orchestra of St. Luke’s is one of America’s most versatile and distinguished orchestras, collaborating with the world’s greatest artists and performing approximately 80 concerts each year—including its Carnegie Hall Orchestra Series, Chamber Music Series at The Morgan Library & Museum and Brooklyn Museum, and summer residency at Caramoor Music Festival. In its 41-year history, OSL has commissioned more than 50 new works, has given more than 175 world, U.S., and New York City premieres; and has appeared on more than 100 recordings, including four Grammy Award winners and seven releases on its own label, St. Luke’s Collection. Pablo Heras-Casado is OSL’s principal conductor and the orchestra’s fourth titled conductor; previous music directors and principal conductors are Sir Roger Norrington, Sir Charles Mackerras, and Donald Runnicles.
OSL grew out of a chamber ensemble that began giving concerts at the Church of St. Luke in the Fields in Greenwich Village in 1974. Today, the 21 virtuoso artists of St. Luke’s Chamber Ensemble make up OSL’s artistic core.
The DiMenna Center for Classical Music
OSL owns and operates The DiMenna Center for Classical Music in Midtown Manhatta...n, where it shares a building with the Baryshnikov Arts Center. The DiMenna Center is New York City’s premier venue for rehearsal, recording, and learning, having quickly gained a reputation for its superb acoustics, state-of-the-art facilities, and affordability. Since opening in 2011, The DiMenna Center has welcomed more than 100,000 visitors, including more than 400 ensembles and artists such as Renée Fleming, Susan Graham, Itzhak Perlman, Emanuel Ax, Joshua Bell, Valery Gergiev, James Levine, James Taylor, and Sting. OSL hosts hundreds of neighbors, families, and school children at its home each year for free community events.
Education & Community Programs
Through its Education & Community programs, OSL has introduced audiences across New York City to live classical music. OSL brings free chamber concerts to the five boroughs; offers free interactive music programs at The DiMenna Center; provides chamber music coaching for adult amateurs; and engages 10,000 public school students each year through its Free School Concerts. In 2013, OSL launched Youth Orchestra of St. Luke’s (YOSL), an intensive after-school instrumental coaching program emphasizing musical excellence and social development, in partnership with community organizations and public schools in the Hell’s Kitchen neighborhood.