Job Description:

• Participate in oversight of budgeting, scheduling, design, and construction activities under the supervision of the project management team.
• Develop and coordinate administrative support functions to insure the timely and accurate flow of information to project constituencies, including:
  • Meeting scheduling and coordination.
  • Prepare and distribute meeting minutes.
  • Assist with preparation of presentations.
  • Maintain issues tracking system and reporting mechanism.
  • Maintain project filing and document distribution mechanism.
  • Support procurement process including invoicing and change order activity.
• Maintain documentation of project communications with key University stakeholders, Facilities Services constituencies, architect/engineer and other consultants, and contractors.
• Assist in leading activities including design quality control, cost estimating efforts, and construction planning and oversight.
• Assist in solicitation and evaluation of proposals for design, construction management, and other consulting services.
• Monitor schedule and financial performance of contractors, consultants, and other vendors.
• Ensure that University standards and the project's design objectives are met by assisting in review of design documents for clarity and completeness. The APM will be expected to be familiar with and apply all applicable University of Chicago procedures and processes for project management, procurement, and financial management.
• Help to ensure that project objectives are met by:
  • Encouraging strong user group involvement.
  • Ensuring communication with project stakeholders.
  • Promoting effective management of external design and construction firms.
  • Monitoring projects for adherence to schedule and budget.  
• Develops a commissioning and turnover plan, including managing a punch list, submitting warranties/guarantees, providing systems training, ensuring certificate of occupancy and approving final contractor pay applications.
• Project manages the construction process, including overseeing owner's meetings, establishing and reviewing project documentation, overseeing and/or preparing monthly progress reports and managing the project budget (reconciling construction costs estimates; reviewing and negotiating all additional services requests; managing, reviewing and negotiating contractors change order requests; preparing and reviewing itemized breakdowns of additional project costs; reviewing and recommending contractors schedule of values; reviewing and approving contractor pay applications and preparing monthly budget reports).
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree in engineering, project management, construction management or related field.

Experience:

• Project design, construction management or similar.
• Preparation of construction budgets and schedules.
• Previous experience of working on projects or within a project team; documenting process, procedures and/or requirements.

Technical Skills or Knowledge:

• Proficiency with MS Office software including MS PowerPoint, MS Project.
• Knowledge of Visio and AutoCAD.

Preferred Competencies

• Strong written and verbal communication skills and the ability to develop relationships with University clients and stakeholders at all levels.
• Strong interpersonal skills and the ability to collaborate with in-house and external professional, technical, and administrative support staff.
• Ability to perform within deadlines and solve problems proactively through effective planning and strong organizational skills.
• Ability to work independently and manage own workflow.
• Ability to work non-traditional work hours in order to meet deadlines.  
• Ability to read and interpret construction documents.
• Basic familiarity with building design methodologies, building systems, contracting procedures, and construction practices.

Working Conditions

• Inspecting architectural plans; keyboarding; bending; stooping to reach files; light lifting; standing; some travel may be required; physically entering a construction site (climb a ladder) and visually inspecting work in progress.

Application Documents

• Cover Letter (required)
• Resume (required)
• List of References (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.