Associate Project Manager for Gift and Donor Services, VUMC Development
Location: Nashville, Tennessee
Internal Number: 2206181
Assist within Gift and Donor Services by creating and maintaining VUMC gift and donor information into a proprietary complex relational database in an accurate and timely manner including preparing gifts and other documents for imaging; keying data; preparing checks and currency for deposit; documenting other types of gifts as required; and using appropriate tools to maintain data integrity
Under the supervision of the Program Manager and direction of the Accounting Manager for Gift and Donor Services this position will have the following responsibilities:
Perform complex task within Gift and Donor Services including but not limited to processing gift agreements, grants, pledges, gift in kind, donor advised funds, IRA distributions and stock transactions. Preparing checks and currency for deposit; documenting other types of gifts as required while using appropriate tools to maintain data integrity.
Maintain and ensure accuracy and completeness of all Gift and Donor Services Smartsheet records including but not limited to, Center Create, Biographical and Gift Update request.
Assist and execute on Ellucian (Advance Gift System) database cleanup projects and enhancements.
Work collaboratively with the Development Services team to ensure that projects are completed according to deadlines, with accuracy, quality, and integrity. Including: continuously compile, review, and analyze project outcomes against established goals, objectives, and timelines.
recommend process improvement for program and services
use appropriate resources to resolve problems effectively and efficiently
Provide customer service for questions from both internal and external constituents, receive and distribute mail.
Perform tasks in a varied and highly complex environment, exercising a high degree of judgment in selecting and applying guidelines and policy. Many duties involve access and use of confidential information.
Develop strong working relationships with other VUMC offices to make accessing information more productive and efficient.
Uphold departmental and institutional policies regarding confidential information including compliance with Payment Card Industry (PCI) and Health Insurance Portability and Accountability Act (HIPPA) regulations.
Perform other duties as assigned.
** Minimum Requirements **
Bachelor's Degree (or equivalent experience) and <1 years relevant experience
Preference will be given to candidates with experience supporting donor-centered initiatives. Proficiency in most MS Office software products, particularly Excel, is required. Strong communication skills, both verbal and written, are essential. Ability to work independently, take initiative, organize multiple projects simultaneously, meet deadlines, and adapt to ever-changing priorities is essential. A detailed working knowledge of VUMC is preferred, and an ability to assemble data is important. Meticulous attention to detail is a must.
About The Department :
The Department of Vanderbilt University Medical Center Development assists Vanderbilt University Medical Center (VUMC) in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation and stewardship of individuals and organizations whose charitable objectives are consistent with those of VUMC's teaching, research, and medical programs.
View how Vanderbilt Health employees celebrate the difference they make every day:
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.