Employee Benefits Analyst - Job Description

Baystate Health, a nationally recognized leader in healthcare quality and safety, and home to Baystate Medical Center (BMC), and the region's only level 1 trauma center, providing services throughout western Massachusetts is looking for Employee Benefits Analyst.

DEPARTMENT DESCRIPTION:

• Teamwork, flexibility, peer support

SCHEDULE:

• Monday - Friday 8:00 am - 4:30 pm

LOCATION:

• This position is open to fully remote (in approved state), hybrid, or onsite at 280 Chestnut Street, Springfield MA

THE ADVANTAGES OF WORKING WITH BAYSTATE!

• Excellent Compensation
• High-quality, low-cost medical, dental and vision insurance
• Generous PTO – up to 25 days in the first year, with scheduled earned increases
• First Time Home Buyers Financial Packages
• 403(b) retirement company match & annual company contribution based on years of service
• Free money coach advice from a certified professional
• Wellbeing programs that include but are not limited to mental, physical, and financial health
• Pet, home, auto and personal insurance
• Life insurance
• Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
• Education assistance-reimbursement for qualified education expenses up to the IRS max
• Internal training programs which allow for growth opportunities

Baystate Health, western Massachusetts’ only academic center and tertiary care provider has a long and proud tradition of continuous learning and improvement. We educate and train hundreds of healthcare workers every year and advance knowledge about new approaches to care. At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff.  We are committed to increasing diverse representation across our organization. Together our inspired and compassionate teams manage the whole health needs of all communities in need.  

Job Summary:

Under the direction of the Manager of Employee Benefits, this role assists with the administration of benefit programs with a focus on health and welfare plans. Assures compliance with all applicable state and federal regulations. Responsibilities include explaining benefits and assisting in the business development and planning of the benefits program. Compiles analyses, reports on employee data, and plans financials for strategic benefits planning and evaluation. Provides benefit plan interpretation, guidance, and counsel to employees, HR colleagues, HRIS representatives, and managers. Presents information to inform and educate management and employees. 

Job Requirements:

1. Oversees the administration of the health and welfare plans by working with vendors, plan consultants, Benefits Team and the Health Plan Administration Committee.  Manages health and welfare plan data errors and inquiries through vendor portal.  Handles bi-weekly payroll reporting, integration file issues and routine administrative tasks.
2. Analyzes benefit plan coverage for health, dental, vision, life, voluntary benefits, retirement and other insurance coverages.
3. Assists in the planning and coordination of benefit delivery on a System-wide basis.  Knowledgeable about current benefit trends and legislative requirements and how they apply.
4. Assists in the development of recommendations for policy changes or new programs.  Assists with improving existing programs and implementing new programs.
5. Counsels employees and managers regarding benefits plans and presents material to various internal groups.
6. Creates communication materials including presentation slide decks, Benefits guides, internal email messages, open enrollment-specific materials, flyers, etc.  Manages employee communications prepared by vendors.
7. Assists the HRIS and I&T Teams with Workday system audits, system testing, and vendor integration file feeds.  Manages coordination between Baystate internal stakeholders and vendors when updates are needed,
8. Works with HR Service Center and Benefits & Wellness Specialist on complex employee benefit issues and helps streamline processes and communication across teams.
9. Responds to Benefit Survey requests for Baystate and works with consultants on comparative benchmarking analysis of benefit programs against industry peers.
10. Serves as primary Baystate contact for vendors and lead on team projects, such as annual open enrollment.
11. Provides support and information to consultants and auditors for annual benefit audits.
12. Manages Benefits Email Inbox and assists employees with benefits questions through Service Now ticketing system as subject matter expert
13. Assists with maintaining the annual compliance calendar. Keeps abreast of legislative changes affecting benefits to assist in keeping all programs in compliance with federal and state regulations. 
14. Oversees the administration and compliance of COBRA by working with third party administrator
15. Responsible for sourcing data requests necessary to complete government compliance activities (5500s, audits, etc.), employee mailings, vendor billings, consultant projects and reports for management. Assures processes and procedures are in place to capture and maintain consistent and accurate benefit-related data.
16. Prepares and delivers presentations for all levels of management and employees concerning new benefits policies or programs.

Skills/Competencies

1. Solid knowledge of employee benefits and regulations affecting them.
2. Requires knowledge of basic accounting principles. Intermediate use of spreadsheets to effectively develop analyses.
3. Excellent verbal, oral and written communication skills
4. Ability to independently manage multiple projects simultaneously
5. Strong critical thinking and ability to source answers to questions
6. Strong attention to detail

QUALIFICATIONS: 

• Bachelor of Arts or equivalent years of experience
• Experience with Workday or other HRIS systems
• 5-8 years or more of experience in Human Resources and Benefits.

We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!

OUR COMPENSATION PHILOSOPHY

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.

Education:

Bachelors Degree (Required)

Certifications:

Certified Employee Benefit Specialist - International Foundation of Employee Benefit PlansInternational Foundation of Employee Benefit Plans, Profession in Human Resources - HR Certification InstituteHR Certification Institute

Equal Employment Opportunity Employer

About Baystate Health

Baystate Health is the largest healthcare organization in western Massachusetts. The care we provide plays an essential role in health of the people in our communities. Our impact is felt from the patient bedside to the classroom to the workplace and beyond. Our mission is to improve the health of the people in our communities every day, with quality and compassion. With a focus on quality, safety, value, and experience, Baystate is not only a keystone of our region – we are also a national leader in healthcare. With a workforce of nearly 13,000 team members, Baystate Health is one of western Massachusetts’ strongest economic engines. With more than 980 beds on average across our five hospitals, we are working to make healthcare accessible to people in our region. At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and employees. It means we are more than just an organization–we are a community, where you belong. You Belong At Baystate: BaystateHealthJobs.com

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