Program/Project Specialist (Grants & Economic Development) - District

Riverside Community College District

Application Deadline. Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time:
7/2/2025

Department: Grants & Econ Dev (D)
Position Type: Support Staff (Classified / Confidential)
College/Campus: District
Physical location of the position: District
Employment Type: Full-Time
Position Length: 12-month
Salary Range: Grade L
Salary Amount: $6,480 - $7,888
Salary Type: Monthly
Is this position categorically (grant) funded? No

Job Description
BASIS FUNCTION

Performs a variety of technical and specialized tasks assisting in the preparation of funding applications and reports; ensures compliance with federal and state requirements; and administers federal and state funded grants and programs.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned area supervisor. May provide lead direction to temporary staff and/or student workers.

CLASS CHARACTERISTICS

This classification is responsible for independently performing specialized duties in support of the District's grant proposals and awards submittals, implementation, funding, and budgets. Incumbents provide technical assistance in monitoring grants and contracts to ensure compliance with federal and state requirements and serve as a liaison with funding agencies and auditors regarding compliance on funded awards and exceptions of new awards. Employees at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the department.

Education and Experience:

A bachelor's degree and two (2) years of experience coordinating and supporting the resourcing, researching, development, budget, and maintenance of grants and/or programs in an educational institution or similar organization; or an equivalent combination of education, training, and/or experience.

Experience:
Knowledge of:

1. Principles and practices of grant fund accounting, contracts, and/or records management.
2. Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
3. Project management techniques.
4. Research practices.
5. Principles and practices of data collection and report preparation.
6. Grant program task and cost monitoring and tracking techniques.
7. Mathematical skills.

Ability to:

1. Provide specialized support in the District's grant sourcing, development, and maintenance programs.
2. Understand, interpret, and apply mandated and District policies, rules, and regulations in assigned program areas.
3. Effectively administer grant program administrative activities.
4. Monitor and track grants for compliance purposes.
5. Perform mathematical computations accurately.
6. Compose concise business correspondence and reports.
7. Handle sensitive and confidential information.
8. Establish and maintain filing, recordkeeping, and tracking systems.
9. Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
10. Exercise independent judgment within general policy and procedural guidelines.
11. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
12. Communicate clearly and concisely, both orally and in writing.
13. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
14. Demonstrate clear evidence of sensitivity and understanding of the diverse academic, socioeconomic, disability, and ethnic backgrounds of students, staff, and the community.
15. Provide efficient, high-level customer service to the public, vendors, contractors, and District personnel.

Licenses and Certifications:

A valid driver's license and proof of insurability may be required to drive a District or personal vehicle.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This classification primarily works in an office and standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator. Employees in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 25 pounds.

The essential functions of this classification must be performed by the incumbents with or without reasonable accommodations.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, with no direct exposure to hazardous physical or chemical substances. Employees may interact with upset individuals in interpreting and enforcing departmental policies and procedures.

Duties and Responsibilities:
EXAMPLES OF TYPICAL JOB FUNCTIONS

1. Collaborates in the development of budgets, narratives, and application forms in compliance with granting agencies' proposal guidelines; provides technical assistance and prepares grant budget modifications and submission to granting agencies.
2. Participates in the monitoring of program activities and expenditures to ensure compliance with federal, state, and local grant management policies, guidelines, and procedures, providing timely updates, information, and recommendations to the grant manager, as necessary.
3. Provides technical assistance with grants and grant processes; advises and assists clients in monitoring program expenditures and reporting requirements for grant and contract funded projects
for the District; maintains records of grant expenditures and progress toward grant objectives.
4. Assists in implementing work plans for grants and projects in accordance with the terms and conditions.
5. Initiates and organizes meetings, special events, and training workshops for assigned grant projects.
6. Continuously promotes Riverside Community College District (RCCD) programs and projects to the community through the development and dissemination of outreach materials, in both printed and electronic formats, and presentations.
7. Represents RCCD and assigned projects at local, regional, and statewide committees, meetings, and conferences.
8. Prepares required narrative and expenditure reports for submittal to granting agencies within specified timelines.
9. Maintains up-to-date knowledge of granting agencies' online systems for proposal submission and reporting.
10. Develops and maintains accounts for the District and other collaborative partners, as appropriate, in federal and state online registration systems; manages system accounts and access via online granting agencies' systems
11. Participates in identifying proposal components/timelines and deadlines; coordinates and completes necessary activities for completion by proposal due date; coordinates processes and activities to prepare proposals for timely submission via granting agencies' electronic submission portals and/or traditional hard copy.
12. Completes, uploads, submits, and/or checks status of documents on electronic databases for grant submissions; completes, checks, packages, and sends hardcopy grants to governmental agencies; ensures on-time delivery.
13. Serves as a liaison between granting agencies and the District, public, institutional partners, and contacts during proposal development, submission, award negotiation, and other grant-related matters; acts as a proposal liaison between District administrators and granting agencies' contacts and auditors regarding newly awarded grant projects and audit exceptions.
14. Participates in District-provided in-service training programs.
15. Performs other related duties as assigned; specific duties not listed does not exclude them for this classification if the work is similar or related.

CONDITIONS OF EMPLOYMENT:

SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached.

HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months. There is no limit to the number of days of sick leave which may be accrued.

FRINGE BENEFITS: The District provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District (the District) fosters and maintains a work environment free from discrimination harassment or retaliation, where all persons are treated with dignity and respect. The District is a proud equal opportunity employer and does not discriminate against any person based on ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. The District adheres to these principles in all aspects of employment, including, recruitment, hiring, training, compensation, promotion, benefits, discipline and termination. All employees share in the responsibility for fulfilling the District's commitment to equal employment opportunity.

In addition, it is the policy of the District to provide reasonable accommodation to qualified applicants and employees. If you need assistance or an accommodation due to a disability or have inquiries regarding compliance or grievance procedures you may contact the District Compliance Officer and Title IX, Section 504/ADA Coordinator Lorraine Jones as follows:

Lorraine Jones, M.S.W.
District Compliance Officer and Title IX/ADA/504 Coordinator
3801 Market Street
Riverside, CA 92501
lorraine.jones@rccd.edu
951-222-8039.
Work Hours/Work Days for Classified and Hourly Positions Only: Office Hours
Monday - Friday
Required Applicant Documents: Resume or Curriculum Vitae
Cover Letter
Other Document:
Optional Applicant Documents: Letter of Recommendation 1
Letter of Recommendation 2
Other Transcript
Associate or Equivalent Transcript
Bachelors or Equivalent Transcript
Masters or Equivalent Transcript
Other Document:
Effective Employment Date: Anticipated Start Date: August 2025
Application Deadline: 07-02-2025
Special Comments:IMPORTANT NOTICES:

Only electronic, on-line applications are accepted. All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.

Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.
Application Types Accepted: Classified/Management/Confidential Application

To apply, please visit: http://pa379.peopleadmin.com/applicants/Central?quickFind=61980







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