Posted: 14-May-25
Location: Baltimore, Maryland
Type: Full Time
Salary: 45,000-50,000 annual
Required Education:
Department: Development Office
Reports To: Director of Advancement (or designated supervisor)
General Summary:
Roland Park Country School, a college preparatory school for girls, is dedicated to the intellectual and moral development of its students. We cultivate creativity, independence of thought, tenacity of purpose, self-discipline, and emotional, physical, and spiritual well-being. We maintain high academic standards, uphold tradition, and promote innovation. We nurture a cooperative, resilient spirit within an atmosphere of mutual trust and respect. In a diverse, inclusive, and joyful community, Roland Park Country School strives to instill in its students a lifelong love of learning, as well as the responsibility to look within and beyond themselves to contribute to and serve as stewards and leaders of their communities.
The Development Associate for the Development Office provides comprehensive administrative and operational support to the department. This role is crucial in ensuring the efficient functioning of alumnae engagement, fundraising and gift processing activities. The ideal candidate will be highly organized, detail-oriented, possess excellent communication and interpersonal skills, and maintain a high level of professionalism and confidentiality.
Essential Duties and Responsibilities:
- Alumnae Relations Support (50%):
- Assist with the planning, preparation, and execution of alumnae events including but not limited to: Alumnae Weekend/Reunion, 100-Night Dinner, Valentine’s Day Luncheon, Alumna Artist, and Alumnae Christmas Program/Reception and other programs
- Assist with the preparation of alumnae communications, including Quid Nunc, college care packages, invitations, Class Notes, Professional Connections, birthday cards, and event updates
- Assist with internship coordination
- Update Raiser’s Edge records with pertinent information and information from Class Notes, myRPCS, and LinkedIn
- Assist with the coordination of alumnae committees and board members
- Respond to alumnae inquiries and requests in a timely and professional manner
- Assist with the coordination of alumnae volunteer activities
- Maintain and update alumnae contact information in the database
- General Administrative Support:
- Manage and maintain departmental calendars, schedule appointments, and coordinate meetings, including logistics, agendas, and minutes.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and attention to detail.
- Answer and direct phone calls, respond to emails, and manage departmental mail.
- Maintain and organize departmental files (both electronic and physical) and databases, ensuring information is accurate and easily accessible.
- Order and maintain office supplies and equipment, and coordinate with IT and facilities as needed.
- Process invoices, expense reports, and other financial documentation in accordance with institutional policies.
- Make travel arrangements and prepare itineraries for department staff.
- Provide support for departmental events, including mailings, registrations, and on-site assistance.
- Events
- Work with the Director of Parent Engagement and Events to plan, implement, and execute fundraising events (e.g. Red Hot Run, Golf and Pickleball tournament, ‘Night Under the Stars or its equivalent)
- Prepare name tags and bios for events
- Update Raiser’s Edge and event platforms to enter and extract attendee information
- Prepare marketing materials, signage and other collateral materials as needed
- Aid in facilitating silent auction organization and programming software
- Partner with team on day-of needs from beginning to clean-up
- Outreach to community for raffles, giveaways and donations
- Development Support:
- Support the coordination of fundraising appeals and campaigns, including mailings and online efforts.
- Assist with prospect research and data entry.
- Assist with the preparation of fundraising reports and mailing lists, as needed.
- Manage the archives
- Assist with data and gift entry, especially at high volume times.
- Assist with updating donor records in Raiser's Edge and Blackbaud, ensuring data accuracy and integrity.
- Assist with the preparation and mailing of pledge reminders
- Assist with the preparation of donor acknowledgements, thank you letters, and other donor correspondence, as needed
- Assist as needed with adding actions and notes to donor records
- Financial and Data Management:
- Assist with budget tracking and reconciliation.
- Ensure the confidentiality of all donor and alumnae information.
- Other Duties:
- Provide backup support to other administrative staff within the institution as needed.
- Generate reports from the Development database as needed.
- Perform other duties and responsibilities as assigned by the Director of Advancement or other department staff.
Qualifications:
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Minimum of 2-3 years of administrative support experience, preferably in a development, alumnae relations, or non-profit setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Proficiency in Google Suite is preferable.
- Proficiency in Canva is preferable.
- Experience with CRM databases (e.g., Raiser's Edge, Blackbaud) is highly desirable.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Professional demeanor and ability to interact effectively with donors, alumnae, faculty, staff, and the public.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Ability to work independently and as part of a team.
- Flexibility and willingness to adapt to changing priorities.
- Ability to lift 25-30 pounds
- Ability to work occasional nights and weekends
Preferred Qualifications:
- Knowledge of the institution's mission and values.
- Familiarity with fundraising and alumnae relations principles and practices.
- Experience with event planning and execution.
- Creative
- Team player
- Energetic and personable
- Willing to learn
Work Conditions:
- The Development Associate position is a full-time, non-exempt 12 month position.
- The individual in this position is expected to work during all hours as may be assigned by the School and during other hours for events and activities.
- The Development Associate is expected to perform their job duties on campus, unless otherwise permitted by the Head of School.
Compensation Disclosure: In accordance with Maryland's Equal Pay for Equal Work Act, we are committed to providing transparent wage information for all posted job opportunities. The salary range for this position is $45,000 - $50,000 annually. Compensation is determined based on factors such as Experience, Qualifications, and Internal equity.
Benefits and Additional Compensation: Additionally, this position includes a comprehensive benefits package and other forms of compensation, including:
- Employer-provided health benefits: medical insurance, dental and vision insurance, disability insurance, life insurance, mental health support services, wellness program, free access to fitness center onsite, and free lunch daily.
- Paid time off for full time and full time reduced employees: vacation days (for 12 month employees), sick leave, personal days, winter break & spring break based on school calendar schedule.
- Retirement plan: 403(b) retirement plan with employer contributions (required minimum hours worked after 1 year of service.)
EOE Statement: RPCS is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected characteristic. We are committed to ensuring a diverse and inclusive workplace, and all employment decisions are based on merit, qualifications, and organizational needs. If you require accommodations during the application process, please contact Human Resources.
How to Apply:
Interested candidates should apply by completing the employment application and submitting a resume, with cover letter, to HR at hr@rpcs.org.