Job Title: Advancement Data & Reporting Analyst 

Department: Advancement Office

Reports to: Director of Annual Giving

Classification: Full-Time, Exempt 

Position Summary

The Advancement Data & Reporting Analyst plays a pivotal role in maintaining the integrity and strategic utility of the Advancement Office’s donor records and financial reporting systems. This position is responsible for accurate and efficient data entry/gift processing, managing comprehensive donor and financial data in Blackbaud Raiser’s Edge/NXT, and producing consistent, high-quality analytical reports and dashboards.

We are seeking an intellectually curious, detail-oriented professional who thrives on translating complex data into clear, actionable insights to guide fundraising strategy and leadership decision-making. This role directly supports the school’s new strategic plan by leveraging data to bring MB fundraising to new heights, and the successful candidate will be excited to find innovative ways to utilize our data to elevate the program. A comprehensive campaign to support the new strategic plan is forthcoming.  Given the impending campaign, this position is dynamic and has potential for growth and change, requiring a candidate interested in evolving their skills and responsibilities with the needs of the school.

Key Responsibilities

Data Entry, Gift Processing, & Financial Management (approximately 40%)

• Process and accurately record all charitable gifts (checks, stock, wire transfers, DAFs, matching gifts, etc.) in a timely manner.
• Maintain comprehensive electronic documentation and ensure data consistency across Raiser’s Edge, Financial Edge, and other systems.
• Liaise with the Business Office on weekly, monthly, and annual reconciliations; prepare transmittals, audit reports, and pre-audit documentation.
• Manage the pledge reminder and write-off process and ensure all gift records adhere to school policies.
• Manage the comprehensive gift receipting and formal tax acknowledgment process, ensuring accuracy, timely delivery, and compliance with IRS regulations.
• Support early stages of donor stewardship by ensuring all gifts are properly coded, acknowledged, and prepared for personalized recognition efforts.
• Support compliance with all financial, legal, and audit requirements for charitable contributions.
• Maintain strict donor confidentiality.

Strategic Reporting & Data Analytics (approximately 30%)

• Develop, maintain, and distribute accurate, timely analytical reports that track fundraising progress, donor participation, campaign metrics, and annual giving trends.
• Create and manage data visualizations and strategic dashboards for the Advancement Office, school leadership, and volunteers.
• Prepare detailed Development Committee and Board reports, as well as reports for external benchmarking surveys (e.g., DASL, INDEX).
• Respond to ad hoc data requests, providing in-depth analysis to support strategic decisions, goal-setting, and prospect identification.
• Collaborate with the Director of Data Management to ensure data accuracy and optimize reporting workflows between Raiser’s Edge and related platforms.

Database Integrity & Systems Management (approximately 20%)

• Regularly audit and clean data to ensure completeness and accuracy, focusing on strategic data integrity.
• Standardize key data fields (e.g., salutations, addresses, recognition names) and troubleshoot data integration issues.
• Assist with importing appeals, packages, and linking gifts to the appropriate campaigns and opportunities.
• Participate in data improvement and migration projects as needed.

Advancement Support (approximately 10%)

• Help maintain donor recognition listings for the annual honor roll report.
• Participate in the broader school community, including periodic events and coverage duties.
• Support other Advancement initiatives and special projects as assigned.

Qualifications & Competencies

Education & Experience

• Bachelor’s degree or equivalent experience required.
• Minimum 3–5 years of data entry, data management, and data analytics experience, preferably in a nonprofit or independent school environment.
• Advanced proficiency in Blackbaud Raiser’s Edge (NXT and database view) is essential.
• Strong technical skills, including advanced Excel (pivot tables, formulas, VLOOKUPs), strong knowledge of Google Suite, and a growth mindset regarding opportunities to implement new technology into workflow.
• Experience preparing analytical and financial reports for senior leadership as well as internal and external stakeholders.
• Familiarity with Financial Edge and online giving platforms preferred.

Skills & Attributes

• Exceptional attention to detail and unwavering commitment to data integrity.
• Strong analytical mindset with the proven ability to interpret complex data and communicate actionable insights clearly and compellingly to non-technical audiences.
• Intellectually curious and proactive in identifying new ways to leverage data for strategic advantage and program growth.
• Proven ability to manage multiple projects and deadlines in a fast-paced, collaborative environment.
• Excellent written and verbal communication skills.
• Strong customer service orientation and ability to work collaboratively across departments.
• Adaptability and enthusiasm for emerging data tools and reporting technologies.
• Demonstrated flexibility and interest in professional development, with a clear desire to add new areas of responsibility as the campaign and school needs dictate, including learning broader fundraising expertise such as stewardship and other emerging Advancement initiatives.

Compensation

Compensation is competitive and based on education and number of years of experience. The school offers a competitive package of benefits to its faculty and staff, including vacation, sick and personal days, health insurance, and retirement plan.

To Apply

To apply, please visit the Moses Brown employment page at www.mosesbrown.org. Please submit a resume, cover letter that serves as a statement of interest, and the names and contact information for three references.  Once we have read and discussed applications, we will be in touch with select candidates to arrange interviews.

About Moses Brown School

Founded in 1784, Moses Brown School has been a leader in education for over 235 years. We have a proven tradition of academic excellence, a commitment to great teaching, and a dedication to fostering character and confidence in young people. Our stunning 33-acre campus—formerly the farm of 18th-century Quaker abolitionist leader Moses Brown—provides expansive academic, artistic, and athletic facilities right in the heart of Providence. We are a Quaker school, one of the oldest and largest of a network of 80 Friends schools in the U.S. While each is independent, we all share the same essential mission: to nurture and celebrate each child’s special gifts, talents, and identities—what Quakers refer to as their Inner Light. Rooted in the Quaker values of simplicity and integrity, community and equality, care and peace, we apply these values every day to create an academic culture of deep reflection, expansive curiosity, and spirited inquiry. At Moses Brown School,100 faculty members serve nearly 800 students ages 3-18, with a student-to-teacher ratio of 8:1. We offer a rigorous academic program, and highly motivated Upper School students can also choose from among dozens of AP and ...honors courses for additional challenge. Small classes and advisories help cultivate the strong connections with faculty that are a hallmark of the Upper School. The student experience is incredibly varied, including 17 musical and performance groups across the school, 50 clubs and activities, and 63 athletic teams competing in 17 different sports. And while individual achievement is celebrated, learning at Moses Brown is a shared enterprise. We foster a close sense of community, evident in collaborative relationships between students and teachers and in our weekly meeting for worship. Our diverse community is strong enough to hold hundreds of brilliant, unique, independent-minded people. With $7 million awarded annually in need-based financial aid, Moses Brown partners with many families to make a shared investment in bright, caring, and thoughtful children from all socioeconomic backgrounds. And with 28% of our student body being people of color, our community reflects the demographics of our drawing area. Ours is an education that is time-tested, fully immersive, and ever more relevant to today’s world. To learn more about Moses Brown School, please visit www.mosesbrown.org.

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